Billing Teams

Questions for Billing Team 

• Where is my invoice?
• How do I request/ make an adjustment on my ROE?
• Why did you bill this way?
• What are these costs on my invoice?
• How do I bill this project?
• Question about a sponsor contacting the department about the bill?

Non-Fed Billing

Bill Fed Team

Contact: billfed@umaryland.edu

FED is the team that processes all cost-based awards that are directly sourced from a federal sponsor but do not participate in the letter of credit draw (LOC). On the award profile card in Quantum Analytics awards managed by this team usually have a type 315 and a billing basis of Cost.  The team’s name also appears on the award profile for ease of identification.

This team also manages all federal contracts, the Veterans Affairs (VA) and Department of Defense (DOD) billing. There are some outliers in this Bill Fed group, such as foreign currency awards and all federal passthrough contracts with special requirements that require special attention.  These are handled by our Sr. Financial Analyst. 

Volume_Milestone_Schedule (VMS) Billing Team

Contact: billvms@umaryland.edu

VMS is the team that processes all volume, milestone, and scheduled billing for any type of source: 315, 335, 345, 365 or 375. On the award profile card in Quantum Analytics, awards managed by this team usually have a type as indicated above and a billing basis of volume, milestone or scheduled. The team’s name also appears on the award profile for ease of identification.

Volume and Milestone awards require intervention by the departments to place their event-based bills using the following upk. NEED TO INSERT LINK HERE . Volume based billings are usually clinical trials, but some may requirement other billings based on kits completed, deliverable task completed etc. Milestone billings are those awards that require a deliverable to be met before you can bill.  Whereas scheduled awards are setup where a fixed price is billed over a period at a fixed amount. For all VMS awards, departments are required to provide a SOAPF for any residual or overspending on these awards.