What is the role of the sponsor in the Visitors Guidance?

August 25, 2020 (updated July 1, 2021)

Sponsors must make their visitor(s) aware of COVID-19 safety and health guidelines, in addition to inquiring about the need for reasonable accommodations.

Sponsors are responsible for communicating to their international visitors arriving from overseas about compliance with guidelines of the U.S. Centers for Disease Control and Prevention (CDC), state of Maryland, and city of Baltimore, if applicable.

The sponsor should notify the Office of International Services if coordinating with an international visitor.

The sponsor is responsible for coordinating, communicating, and maintaining compliance for visitor management requirements. The sponsor is responsible to assemble invitation details, visitor needs, number of visitors, date, location, and the nature of the visit. It is recommended that the sponsor maintain a roster of visitor attendance.

The sponsor is responsible for communicating expectations to visitors, as well as coordinating internally to receive approval for their visit.

If more than 25 visitors are expected at one time per activity, the sponsor must notify the Recovery Task Force at COVID-RECOVERY@umaryland.edu.

The sponsor is responsible to confirm the scheduled visit and to provide arrival instructions to the visitor.