The Office of University Policy and Procedures (UPP) is located within the Office of the Provost. This office provides a centralized hub for efficient management of University policies and procedures on campus.

UMB Office of University Policy and Procedures

What is the difference between a policy and a procedure? ▾

A policy is a principle or protocol to guide decisions and achieve rational outcomes, and is stated as intent. The policies included in the Library are intended to regulate and control organizational actions. They flow from policy at the University System of Maryland level, using a similar content organization and numbering system.

Procedures are customary methods of handling business. Procedures in the Library are routine business processes on campus that involve two or more departments working together to complete University goals. Documenting these separately from a policy allows for increased flexibility and responsiveness.

View the filterable, sortable Policies and Procedures Index.

Browse the Policies and Procedures Library

Building blocks being stacked

Policy Process

View the steps involved in developing or revising a policy, from the initial proposal to the final rollout.

A lightbulb superimposed over hands typing

Policy Request

To propose a new policy or a revision of a current policy, please submit this form with a summary of the policy need and requirements.

Tools on a workbench

Policies and Procedures Templates

UMB Policy Template

UMB Procedure Template

UMB Procedure Style Guide

UMB Editorial Style Guide

News and Noteworthy

Submission of Policy and Procedure Proposals

All policy and procedure proposals must be submitted through the UMB Policy Administration System for review and processing by the UMB Office of Policy and Procedures. Please use the policy request link above to submit all proposals or revisions.

Policy and Procedure Updates

March 2024
III-1.11(C) - UMB Policy on SPAC Sponsored Award Closeout

This policy alerts the research community to the urgency of timely submission of final financial reports or final invoices for sponsored awards.

For all federal funds received from a sponsor, UMB agrees to provide final financial reports or final invoices in accordance with 2 CRF Part 200 {Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards} (“Uniform Guidance”).

The various types of Sponsored Awards covered under this policy are:

  • Letter of Credit (LOC) Grant
  • Cost Grant or Contract
  • Volume or Milestone Grant or Contract
  • Schedule Grant or Contract
  • Schedule/Cost Grant or Contract