The purpose of this document is to establish guidelines and procedures for purchasing IT-related equipment.

This document is applicable to Administration and Finance departments supported by A&F Applications Support, which excludes Human Resource Services and Public Safety.

All Administration and Finance departments have previously been purchasing hardware and software individually by departmental staff. 

A&F Applications Support will become the purchasing contact for all A&F departments. 

The process for purchasing will be the following:

• Departmental employee requests hardware/software to supervisor
• Supervisor approves request and forwards to “DL-AF Applications Support  (DL-AFApplicationsSupport@umaryland.edu)” and provides Account/Chartstring for chargeback
• A&F Applications will work with CITS to identify the appropriate IT solution
• A&F Application Support proceeds with the ordering of the hardware/software
• A&F Applications Support coordinates install with CITS 

A&F Applications Support will collaborate with the departmental employee who currently has responsibility for purchasing to determine and maintain any departmental standards or procedures.

This new procedure has come about as a result of the A&F IT reorganization. This procedure will centralize the purchasing for purposes of maintaining inventory, tagging equipment, and compliance with software regulations and licenses. This allows all A&F support to coordinate and ensure compatibility across hardware and software.

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