H-1B Employees

H-1B status permits a U.S. employer to employ a non-U.S. citizen in a specialty occupation. Specialty occupation is defined as requiring the theoretical and practical application of a body of highly specialized knowledge in a field of study.

To qualify for H-1B sponsorship, a position must require at least a bachelor's degree in specific field(s) of study. H-1B petitions are filed by the employer. As such, an individual in the United States in H-1B status is only authorized to work for their sponsoring employer

To request H-1B sponsorship, please contact the department administrator from your employing department for information about how to request H-1B sponsorship from UMB. The OIS only accepts H-1B requests from the employing department.

Prospective H-1B employees should check the H-1B Prospective Employee Checklist to learn more about the required documentation to obtain H-1B visa status. The following documents are some of the required documentation you need to prepare while the department contact initiates the request to get you an H-1B visa:

• Diploma of the highest degree
• Credential evaluation if the diploma is from a non-U.S. school (a list of credential evaluation providing companies can be found at https://www.naces.org/members)
• Transcripts or degree verification letters (if no transcript is issued for degree)
• CV/Resume
• Passport, valid for at least a year
• U.S. visa/immigration status history documents
• Receipt or approval notices of any pending immigration petitions
• Waiver of 212e, if subject to the 2-year home residency requirements (J-1 visa holders only) 
• EAD/s and I-20s, if on F-1 OPT/STEM
• Current and previous DS-2019s for J-1 exchange visitors
• Dependent's documents, if you'll be filing for H-4 status for your dependents

Prior to departing the U.S., the OIS asks that you complete an e-form in Sunapsis reporting your travel. If you will be renewing your visa stamp on this trip or have any questions about travel, please Schedule an  Online Advising Appointment.  

Required documents to re-enter the United States:

• A valid passport
• A valid H-1B visa (See Visa Exceptions below)
• The original lower portion of the I-797 approval notice and a copy of the upper portion.
• A copy of the entire H-1B petition that UMB filed. If you have not received a copy, please ask for one from the OIS.
• Evidence that you continue to be employed according to the terms and conditions of your H-1B petition (i.e., three most recent paycheck stubs, a letter from your employing department).

 Please also check Traveling to a Country Other than Your Country of Citizenship.

Prior to departing the U.S., the OIS asks that you complete an e-form in Sunapsis reporting your travel and Schedule an Online Advising Appointment to discuss your plans and specific risks.  

H-1B petition approval (i.e., the application filed with U.S. Citizenship and Immigration Services) is not a visa, nor can it be used in place of a visa. If you or your dependents will travel outside the United States., you will need a valid H-1B/H-4 visa to reenter the United States (see visa exceptions below). Visa applications must be submitted in person at a U.S. embassy or consulate abroad.** Applicants are normally required to submit the following documents:

• A valid passport;
• Recent passport-style photos;
• Copy of the H-1B petition filed with USCIS;
• Original lower portion and copy of the upper portion of the I-797 H-1B approval notice;
  • In rare cases, the U.S. Consulate may request to see the original upper portion of the I-797 approval notice. You may apply to borrow this document in Sunapsis with documentation from the U.S. Consulate that they require viewing the original upper portion. The original upper portion should not be submitted to the U.S. Consulate as it will not be returned.
• Evidence of your continued employment (paycheck stubs, letter from your employing department);
• A letter from your supervisor which describes in detail your job duties and research can be useful. Use scientific language where appropriate;
• Most recent CV with publications;
• Any additional paperwork — please consult the website of the U.S. embassy or consulate where you will apply for the visa at www.usembassy.gov.

**In September 2025, the U.S. Department of State announced that all applicants should schedule their visa application interview at a U.S. embassy or consulate in their country of nationality or residence. You should expect significantly longer wait times and may face greater difficulty qualifying for a visa if you apply outside your country of citizenship or residence.

Visa Exceptions
Citizens of Canada and Bermuda are exempt from visa requirements.

See Automatic Visa Revalidation for information on traveling with an expired visa. 

H-1B status is given in three-year increments for a total of six years.

H-1B workers are authorized to stay in the United States and work for their petitioning employer (i.e., UMB) until the expiration date of their I-94, provided they are maintaining their H-1B status. In most cases, the expiration of the H-1B status will correspond with the expiration of the H-1B petition that the university filed.

At times, an immigration officer at the port of entry may give an H-1B worker an extra 10 days beyond the expiration of the H-1B petition when readmitting them from a trip abroad. This is solely at the discretion of the officer and is NOT a grace period that is authorized by regulation for all H-1B workers.

An immigration officer also may readmit an H-1B worker for less time than their H-1B petition is valid for, due to the expiration date of the passport. It is essential for you to be conscious of how long you are admitted for when you re-enter from a trip abroad. You should check your I-94 after every entry. If your end date is curtailed, it is imperative that you alert OIS by email and seek advising. An H-1B worker is authorized to remain in the United States and work until the expiration of their I-94 or H-1B petition, whichever is earliest. Failure to extend your status by the expiration date can have very serious consequences for H-1B workers.

240-Day Rule
... for H-1B portability
Since the H-1B is the employer’s application, H-1B status is employer-specific. If you are currently in the United States in H-1B status with another employer, UMB must file an H-1B petition on your behalf. Once the OIS has filed an H-1B petition with USCIS and has received a receipt notice documenting timely filing of the H-1B petition, you can begin work at UMB for 240 days from the requested start date of the H-1B petition. This provision is called H-1B portability, and is useful because the University does not need an approval from USCIS to legally employ you. As such, premium processing is not necessary for most H-1B concurrent and transfer petitions. Generally, H-1B portability only applies if you continue working for your current employer until UMB has had the opportunity to file an H-1B petition with USCIS. Some individuals may be eligible for a discretionary grace period after their current employment end date. Consult OIS to understand your specific eligibility.

... for H-1B extensions
If you are a UMB H-1B employee who is extending your H-1B status, UMB can continue to employ you for 240 days past the expiration of the prior petition as long as UMB files the extension with USCIS before the expiration date. As such, premium processing is not necessary for timely filed H-1B extensions unless international travel is planned.

All non-U.S. citizens are required to report any changes in their residential address to the Department of Homeland Security within 10 days of the change. H-1B workers can report their address change by using Form AR-11.

Learn more about how to update your address with the University, Central Payroll Bureau, and benefits providers here.

Spouses and unmarried children under 21 of H-1B visa holders are eligible for H-4 dependent status. Their ability to remain in the U.S. depends on the H-1B principal maintaining valid status and filing timely extensions. 

All other family members must apply for a B-1 or B-2 visitor’s visa to gain entry to the United States.

H-4 and Employment
H-4 visa holders are not allowed to work in the U.S. unless they qualify for and obtain employment authorization from USCIS.

*See USCIS’s page: Employment Authorization for Certain H-4 Dependent Spouses.

H-4 and Study
There are no restrictions on study for H-4 dependents. They may study full time or part time.

How to Obtain H-4 Status for your Dependent
There are two ways to obtain H-4 status:

1. Outside the U.S. (Consular Processing) – If the dependent is abroad, they may apply for an H-4 visa at a U.S. embassy or consulate using a copy of your I-797 H-1B approval notice and other supporting documentation. After visa approval, they may enter the U.S. in H-4 status. No USCIS filing for the dependent is needed before the visa interview.
2. Change of status inside the U.S. (Change of Status through USCIS) – If the dependent is already in the U.S. in another valid status (e.g., F-1/F-2, J-1/J-2, H-1B, etc.) they must file Form I-539 to request a change of status.

Please note: H-4 dependent applications are not the University’s application. OIS staff are unable to answer questions related to H-4 dependent applications. If you need assistance with these filings, please contact a qualified immigration attorney. H-1B employees are responsible for monitoring the status of their H-4 dependents.