Work Study

Federal Work-Study Employment, through federal government funding, provides eligible students the opportunity to work on or off campus and earn funds as an alternative to loan debt. 

 

 

For Students and Supervisors

 

Instructions on How to Electronically Write and Sign on Required Documents

 

Holiday and University Closures/ Delayed Openings:

As a reminder, when the University is closed student employees are not authorized to work. Student employees should not work nor report hours worked on days the institution is closed due to a holiday or closed due to a confirmed snow day (unless stated otherwise, during this COVID period). 

*Student Employees may disregrard date observed floater holidays*
 
 

Student Timesheet Resources

Electronic Timesheet - Quick Steps for FWS Students

Timesheet History Instructions

Pay Periods

 Access to Paystubs and W-2 Information

Summer 2021

To have been reviewed for FWS funds for the Summer 2021 term, students should have submitted a Summer Aid Request Form as it was required in order to be reviewed for summer aid. The deadline for this form has now passed.

However, for work-study consideration for the Fall 2021 and Spring 2022 terms, a work-study request form will need to be completed in order to be reviewed for eligibility. Please note, the form will become available as of July 26 on the Financial Aid Forms webpage. 

Orientation and Forms

For Students

Please note, Federal Work-Study students can hold only one FWS position. (Students may also hold a non-work study position concurrently).

 

All students are required to review respective New Hire and Renewal Employment Procedures below. New Hire Student information can be found under the header "New Hire Awarding/Employment" while Returning FWS Student information can be found under "For Returning Employees/Renewal Students".

 

 

Student Communication:

  

Resource for Newly Awarded FWS Students

Summer + Fall 2021 Cut Off Dates

 

 

New Hire Awarding/Employment:

***As of June 7th, new hire employment paperwork must be submitted in person between Wednesdays - Fridays only from 8 am to 4 pm.***

Step One: Students should not fill out employment documents if they have not been awarded FWS for the current academic year and if they have not been hired by an approved FWS job site listed on our approved job website.

 

https://www.newi9.com/

(employer code 14654) please save I-9 confirmation page as a PDF

 

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Students should submit required, original I-9 identification documents in person to the Office of Student Employment with the following information listed under Step Two.

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Step Two: YOU CANNOT BEGIN STEP TWO UNTIL YOU HAVE COMPLETED STEP ONE.

 

All documents listed under step two must be submitted in person to our office between Wednesdays - Fridays from 8am and 4pm.

Required Forms:

 

 

Step Three: Payroll Documents

You are responsible for mailing in payroll related forms to the address at the bottom of each form once you receive confirmation of your effective start date from the Office of Student Employment.

Please be sure to print the forms and add a wet signature as opposed to an electronic signature.

*NOTE -Upon opening the form, employees can type directly into the appropriate fields.  When complete, the form will need to be printed, signed with a pen in blue or black ink and mailed to the address on the bottom of the form.

 

***Processing of payroll forms may take approximately six weeks from date received contingent on accuracy of submitted forms.***

 

 

 

 

 

For Returning Employees/Renewal Students

 

As we transition back to in person services, renewal employment forms may be submitted in person to our office between Wednesdays - Fridays from 8am to 4pm.

 

Required Documents:

 

 

Announcements

  • UMB off campus federal work study jobs are only approved for the state of Maryland and the District of Columbia.
  • Before accepting a job at an off campus site, please contact the Office of Studen Employment for further guidance
  • Only students who are awarded FWS funds can participate in the FWS program.


    If you were not awarded FWS funds, you may complete the 2021-2022 FWS Request Form located here to be reviewed for eligibility. 
  • Students must obtain an approved FWS Job prior to completing employment paperwork. Once hired, a FWS Job Certification form must be completed by the student and hiring supervisor. Please check SURFS for additional required employment documents after accepting your offered FWS award.
  • Once documents are received in the FWS email address, the initial review period can take approximately 3-5 business days. Further guidance will be provided at that time.



    A new FWS student must complete a payroll packet before they can receive an approved start date and begin to work.
         New hire employment documents cannot be electronically submitted or mailed due to the verification of your original I-9 verification documents.*
         Renewal employment paperwork cannot be electronically submitted. Please mail or hand deliver to the Student Employment Office.*

    *(See COVID-19 Guidance)

  • Students will not receive their first paycheck for four to six weeks after all of the payroll documents listed below have been completed properly. Incorrect, incomplete, or missing payroll documents will delay the processing time.