Work Study

Federal Work-Study Employment, through federal government funding, provides eligible students the opportunity to work on or off campus and earn funds as an alternative to loan debt. 



For Students and Supervisors


Instructions on How to Electronically Write and Sign on Required Documents


Electronic Timesheet - Quick Steps for FWS Students

Timesheet History Instructions


Holiday and University Closures/ Delayed Openings:

As a reminder, when the University is closed student employees are not authorized to work. Student employees should not work nor report hours worked on days the institution is closed due to a holiday or closed due to a confirmed snow day (unless stated otherwise, during this COVID period). 

*Student Employees may disregrard date observed floater holidays*

Pay Periods


W-2 Information:

W-2 forms are not issued by the university but by the Comptroller of Maryland. Their office will begin sending W-2 forms in the mail as of January 31st. You may contact the Comptroller of Maryland with any W-2 related questions. 


To access electronic W-2's you have the option to either log into UMB’s student portal and access the Central Payroll Bureau Service Center (CPB) to access your information or you may contact Central Payroll regarding your W-2 forms directly. For electronic access with CPB, you will need to create a log in, if you did not already. If you need initial log in credentials, your last paycheck number and agency code, please email to request this information. 



Summer 2021

If you are interested in Summer FWS, please complete the Summer Aid Request Form (enrollment is not required).

Orientation and Forms

For Students

Please note, Federal Work-Study students can hold only one FWS position. (Students may also hold a non-work study position concurrently).



All students are required to review respective New Hire and Renewal Employment Procedures below. New Hire Student information can be found under the header "New Hire Awarding/Employment" while Returning FWS Student information can be found under "For Returning Employees/Renewal Students".



Student Communication:


FWS Student Message - Offered Work-Study Award 2020-2021


Resource for Newly Awarded FWS Students





New Hire Awarding/Employment:


Please note, 2021-2022 FWS forms for students awarded FWS will become available as of May 17th, 2021. 


 Payroll Documents

You are responsible for mailing in payroll related forms to the address at the bottom of each form

Please be sure to print the forms and add a wet signature as opposed to an electronic signature.


***Processing of payroll forms may take approximately six weeks from date received contingent on accuracy of submitted forms.***






For Returning Employees/Renewal Students



Please note, 2021-2022 FWS forms for students awarded FWS will become available as of May 17th, 2021. 





  • During this interim period as a result of COVID-19, it is mandatory for student positions to be conducted remotely (via telework) until further notice.
  • UMB off campus federal work study jobs are only approved for the state of Maryland and the District of Columbia.
  • Before accepting a job at an off campus site, please contact the Office of Studen Employment for further guidance
  • Only students who are awarded FWS funds can participate in the FWS program.

    If you were not awarded FWS funds, you may complete the FWS Request Form located here to be reviewed for eligibility. Please note, the FWS Request form will become available as of July 26th, 2021. 
  • Students must obtain an approved FWS Job prior to completing employment paperwork. Once hired, a FWS Job Certification form must be completed by the student and hiring supervisor. Please check SURFS for additional required employment documents after accepting your offered FWS award.
  • Once documents are received in the FWS email address, the initial review period can take approximately 3-5 business days. Further guidance will be provided at that time.

    A new FWS student must complete a payroll packet before they can receive an approved start date and begin to work.
         New hire employment documents cannot be electronically submitted or mailed due to the verification of your original I-9 verification documents.*
         Renewal employment paperwork cannot be electronically submitted. Please mail or hand deliver to the Student Employment Office.*

    *(See COVID-19 Guidance)

  • Students will not receive their first paycheck for four to six weeks after all of the payroll documents listed below have been completed properly. Incorrect, incomplete, or missing payroll documents will delay the processing time.