Work Study

Federal Work-Study Employment, through federal government funding, provides eligible students the opportunity to work on or off campus and earn funds as an alternative to loan debt. 

 

 

For Students and Supervisors

 

Instructions on How to Electronically Write and Sign on Required Documents

 

Holiday and University Closures/ Delayed Openings:

As a reminder, when the University is closed student employees are not authorized to work. Student employees should not work nor report hours worked on days the institution is closed due to a holiday or closed due to a confirmed snow day (unless stated otherwise, during this COVID period). 

*Student Employees may disregrard date observed floater holidays*
 
 

Student Timesheet Resources

Electronic Timesheet - Quick Steps for FWS Students

Timesheet History Instructions

Pay Periods

 Access to Paystubs and W-2 Information

Federal Work-Study Request Form

For work-study consideration for the Fall 2021 and/or Spring 2022 terms, a work-study request form will need to be completed in order to be reviewed for eligibility of Federal Work-Study funds. Please note, the form is now available and can be found by visiting the Financial Aid Forms webpage.

Deadlines for Fall 2021 Employment Consideration: New Hire Students must submit employment documents in person to our office by October 20th and Renewal Students must submit employment documents in person to our office by October 28th in order to be reviewed for Fall 2021 employment consideration. 
Any employment documents received afterward will be reviewed for Spring 2022 employment consideration.

Orientation and Forms

For Students

Please note, Federal Work-Study students can hold only one FWS position. (Students may also hold a non-work study position concurrently).

 

All students are required to review respective New Hire and Renewal Employment Procedures below. New Hire Student information can be found under the header "New Hire Awarding/Employment" while Returning FWS Student information can be found under "For Returning Employees/Renewal Students".

 

 

Student Communication:

  

Resource for Newly Awarded FWS Students

Summer + Fall 2021 Cut Off Dates

 

 

New Hire Awarding/Employment:

***As of June 7th, new hire employment paperwork must be submitted in person between Wednesdays - Fridays only from 8 am to 4 pm.***

Students should not fill out employment documents if they have not been awarded FWS for the current academic year and if they have not been hired by an approved FWS job site listed on our approved job website.

 

Step One: After accepting your Federal Work-Study award in SURFS and being hired by an approved job site, please complete section 1 of the I-9.

(employer code 14654) please save I-9 confirmation page as a PDF

 

Please also review the following New Hire Resources prior to moving on to Step Two. 

 

Once Step One is complete, please complete all documents listed under Step Two and move foward with submitting Step One and Step Two documents in person to the Office of Student Employment. 

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Students should submit required, original I-9 identification documents in person to the Office of Student Employment with the following information listed under Step Two.

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Step Two: YOU CANNOT BEGIN STEP TWO UNTIL YOU HAVE COMPLETED STEP ONE.

 

All documents listed under step two must be submitted in person to our office between Wednesdays - Fridays from 8am and 4pm.

Required Forms:

 

 

Step Three: Payroll Documents - to complete after receiving a start date email

Please do not print and submit to the Office of Student Employment. Please read instructions below.

You are responsible for mailing in payroll related forms to the address at the bottom of each form once you receive confirmation of your effective start date from the Office of Student Employment.

Per CPB, all payroll related forms must be typed. Please do not write on the forms as the documents will be rejected by CPB. Please be sure to also print the forms and add a wet signature as opposed to an electronic signature.

*NOTE -Upon opening the form, employees are required to type directly into the appropriate fields.  When complete, the form will need to be printed, signed with a pen in blue or black ink and mailed to the address on the bottom of the form.

 

***Processing of payroll forms may take approximately six weeks from date received contingent on accuracy of submitted forms.***

 

 

 

 

 

For Returning Employees/Renewal Students

 

As we transition back to in person services, renewal employment forms may be submitted in person to our office between Wednesdays - Fridays from 8am to 4pm. 

Please note, the last day we will accept renewal employment documents electronically is Friday, October 1st. As of Monday, October 4th, all employment documents must be delivered in person to our office for review. Electronic submissions of any employment documents will not be accepted. 

Required Documents:

 

 

For Supervisors

Please note, receiving status of approval from our office can take between 5-7 business days from the date we receive all necessary and accurately submitted documents.

 

Announcements

  • UMB off campus federal work study jobs are only approved for the state of Maryland and the District of Columbia.
  • Before accepting a job at an off campus site, please contact the Office of Studen Employment for further guidance
  • Only students who are awarded FWS funds can participate in the FWS program.


    If you were not awarded FWS funds, you may complete the 2021-2022 FWS Request Form located here to be reviewed for eligibility. 
  • Students must obtain an approved FWS Job prior to completing employment paperwork. Once hired, a FWS Job Certification form must be completed by the student and hiring supervisor. Please check SURFS for additional required employment documents after accepting your offered FWS award.
  • Once documents are received in the FWS email address, the initial review period can take approximately 3-5 business days. Further guidance will be provided at that time.



    A new FWS student must complete a payroll packet before they can receive an approved start date and begin to work.
         New hire employment documents cannot be electronically submitted or mailed due to the verification of your original I-9 verification documents.*
         Renewal employment paperwork cannot be electronically submitted. Please mail or hand deliver to the Student Employment Office.*

    *(See COVID-19 Guidance)

  • Students will not receive their first paycheck for four to six weeks after all of the payroll documents listed below have been completed properly. Incorrect, incomplete, or missing payroll documents will delay the processing time.