Routing and Acceptance of Grant Applications

Routing and Acceptance of Grant Applications

Grant Proposal Submission | Grant Award Receipt |

I. Grant Proposal Submission

All proposals must be routed through Sponsored Programs Administration (SPA) so the University can conduct proper due diligence, review legal agreements, and ensure awards are managed by the appropriate University entity.

This includes proposals for philanthropic donations and sponsorships from corporations, foundations, and organizations. Proposals may be for research, program support, and/or events. Direct services performed by the university or its employees and paid for by a funder are not philanthropic. Event sponsorship agreements must include a fair market value of benefits received by the donor.

If appropriate, grants to be administered by UMBF should explicitly name the University of Maryland Baltimore Foundation, Inc. as the organization submitting the grant proposal. This is to ensure the grant funds are awarded to the appropriate entity.

A detailed step-by-step overview of the UMB/UMBF Corporate & Foundation Awards Procedures can be found under the "Gift Administration" tab on the Foundation's website (https://www.umaryland.edu/umbf/umb-foundation-financial-operations-and-gift-administration/gift-administration/). Contact the CFR team with any questions at CFRDirector@umaryland.edu

II. Grant Award Receipt

If the grant is awarded to the Foundation for funding, and a Grant Agreement is required, the Treasurer/CFO of UMBF will sign on behalf of the Foundation.

Checks are processed by the Office of Gift Administration, deposited into the appropriate UMBF account, and gift receipts are mailed to the grantor. Upon receipt of funds, UMB Foundation Operations opens a new current use account for the grant. This is done to ensure that grant funds can be segregated and to ensure accurate financial reporting.

The responsible Corporate and Foundation Relations (CFR) Officer will update Advance and maintain files of all proposal documentation, grant agreements, and relevant SPA release communications. They are responsible for communicating with the Primary Investigator (and their team) on the award in order to spend the funds accurately, complete reports on time, and overall maintain good donor relations.

If required by the Grant Agreement, any unused funds would be returned to the Grantor upon completion of the grant period. If funds are not required to be returned to the Grantor, the CFR Officer will work with the PI and the School’s accounting department to use or transfer the fund balance and close the account