Policies and Procedures

UMBF is a 501(c)(3) public charity established to receive, manage, and invest private gifts and/or property on behalf of and for the benefit of the University of Maryland, Baltimore (UMB); facilitate fundraising programs; and engage in other activities to advance the educational, clinical, and service missions of UMB.

The University of Maryland Baltimore Foundation, Inc.’s Policies and Procedures library are outlined below as a guideline for individuals with regular business with the Foundation. They were constructed to be alignment with the University of Maryland, Baltimore as appropriate and the University System of Maryland (USM) Policy on Affiliated Philanthropic Support Foundations.

For questions regarding Foundation accounts, endowments, or disbursement requests, please contact UMBF-Operations@umaryland.edu; for questions regarding incoming philanthropic donations or gift processing GiftAdmin@umaryland.edu.

Search Policies and Procedures

Name Topic

Mission Statement

The classification and the guiding principles of the University of Maryland Baltimore Foundation. 

Whistleblower Policy

Policies focusing on being honest, avoiding favoritism, and a system for reporting any problems to keep everything fair and ethical.

Record Retention and Destruction

How to keep records and how to dispose of them.

Gift Acceptance Guidelines

Information about receiving gifts, gifts-in-kind, valuations, and guidelines for handling various types of donations, along with providing definitions for terms like gifts, gift receipts, and restricted and unrestricted gifts.

Special Scenarios

Guidelines on special fundraising events, considerations for auctions, raffles, and student fundraising. 


Information on handling annual and multi-year pledges, reminders, and the booking of pledge payments. 


Outlines criteria for accepting checks, emphasizing proper documentation and compliance with restrictions, with specific payee requirements.

Foundation Account Administration

The procedures for requesting new accounts, editing existing account information, and closing/inactivating accounts. 

Routing and Acceptance of Grant Applications

This section outlines the procedures for routing grant proposals through Sponsored Programs Administration (SPA). It also provides the steps involved in processing grant awards, including signing agreements, creating accounts, and managing fund balances.


Explore the purpose, administration, and stewardship of endowed funds, encompassing minimum funding levels, eligibility for spendable income, and the vital role of donor stewardship with annual reports for transparency.

Donor Bill of Rights

Discover the principles guiding the University of Maryland Baltimore Foundation, Inc. in its commitment to the Donor Bill of Rights, ensuring transparency, responsible stewardship, and donor satisfaction in the philanthropic journey.

Planned Giving

Guidelines for the Identification and Solicitation of Planned Gifts and Bequests.

Interfacing Entities

This section lists each of these organizations and indicates their roles and responsibilities pertaining to the Foundation.