Faculty/Staff International Travel Request Process

The UMB International Travel Request Form for Faculty/Staff (updated Aug. 18, 2021) is now available electronically using DocuSign.

IMPORTANT NOTE: The form and process is an addition to the existing UMB online travel request process and is now a part of that processrequired for all UMB-related international travel.

Complete instructions are included in the form itself, and as each part of the process is completed and signed or initialed, it moves to the next required section automatically.

  • Faculty and staff UMB-related international travel to countries designated as U.S. State Department Advisory Level 1 and 2 require only a supervisor’s approval.

  • Faculty and staff UMB-related international travel to U.S. State Department Advisory Level 3 (Reconsider Travel) and Advisory Level 4 (DO NOT TRAVEL) countries require a briefing by International SOS prior to travel, approval of the appropriate Dean/VP or their designee, and the final approval of the Provost, in addition to the requirements for Level 1 and 2.

UMB-related international travel must:

  • Be booked using one of the three UMB-approved travel agencies.

  • Be approved in the UMB online travel request system BEFORE travel.

  • Include the signed and witnessed UMB Risk Acknowledgement form (witness may be anyone EXCEPT the travel administrator) as part of the DocuSign process.

  • Abide by the above requirements and procedures.

Any UMB faculty or staff traveler who does not follow these procedures may be denied reimbursement by UMB.

Steps to Complete UMB International Travel Request Form:

  • Work with your department travel administrator from the beginning of this process.

  • Download and review the .pdf version of this form to prepare the required information before beginning the electronic form.

  • Complete all items of the UMB International Travel Request Form BEFORE uploading and attaching it to the legacy UMB online travel request form.

  • Once the Dean or Vice President signs thInternational Travel Request form, it will be automatically routed back to each of the signatories, including the traveler, with the attachments. Note that a copy will also go to the UMB President’s office.

  • Save a copy of the signed document with the attachments (Risk Acknowledgement form and draft itinerary) for attachment to the UMB electronic travel request system, as is the usual process.

  • Upload the completed, signed International Travel form, with signed Risk Acknowledgement form and draft itinerary, to the online UMB travel request form within the UMB travel request and reimbursement system BEFORE booking travel (this is required before the travel agency is able to issue airline tickets).


How do I access the International Travel Request Form?

Click on this link, enter your UMID and password, then scroll down to the Center for Global Engagement to find the form.

Who can access the form?

Anyone with a UMB login may access and initiate the form. Ideally, a travel administrator begins the form. The routing of the form may be to anyone – in or out of the UMB system (i.e. the witness for the Risk Acknowledgement, Agreement and Release form).

Who should initiate the form?

Ideally, a UMB travel administrator will initiate the electronic form and enter the details required to route the form to the appropriate people. Upon opening the form, the first page requires the names and emails of everyone in the line of approval (traveler, supervisor, possibly a department head, then Dean or VP or their designee).

How do I find more information about this new form and process?

First, explore the international travel webpage. If you have a question that is not answered there, reach out to Bonnie Bissonette.