Helpful International Travel Resources for Faculty/Staff

Limited permitted faculty and staff traveling on University of Maryland, Baltimore (UMB) business are required to call the travel insurance company, International SOS, for a phone briefing BEFORE requesting travel (approved August 2020 until future updates). This service provides quite comprehensive country information including any precautions to make your trip as safe as possible. While on the International SOS site, download UMB's International SOS card and take it with you when you travel.

Use the International Travel Checklist to ensure everything is completed before your travel.


UMB’s International Travel Forms

To start the process, access the UMB International Travel Request Form for Faculty/Staff (updated August 2022) that is available using DocuSign. Complete instructions are included in the form itself, and as each part of the process is completed and signed or initialed, it moves to the next required section automatically.

IMPORTANT NOTE: The form and process is an addition to the existing UMB online travel request process and is now a part of that processrequired for all UMB-related international travel.

UMB International Travel Request Form (Faculty Staff) and Instructions

IMPORTANT NOTE: The form and process is an addition to the existing UMB online travel request process and is now a part of that process, required for all UMB-related international travel. In addition, the International Risk Acknowledgement Agreement & Release form is part of this travel request form and required for all faculty and staff traveling internationally for or on behalf of UMB-related activities.

Learn more about the travel request form process here.

Travel Logistics

All UMB international travelers are required to book international travel through a UMB-approved travel agency.


  • Processing times for U.S. passports have increased significantly. Standard passport issuance is 10-12 weeks. Pay an additional $60 if you want to expedite your passport in 4-6 weeks. Plan ahead.

  • Ensure that your passport is valid for at least six months beyond the end date of your travel.

  • Information is available at U.S. Department of State passport information

  • You can find locations for submitting passport applications at the U.S. State Department’s Passport Acceptance Facility Search Page.


Every country has their own process, requirements, and fees for applying for a visa. Some countries may require you to travel to an in-person appointment at a consulate or embassy in select U.S. cities. You can find current visa information by contacting the consulate or embassy of your host country.

A consular office may deny your visa application, so it’s best to adhere to their requirements and apply as early as possible. It is important that you know what is required of you before attempting to enter a country. Failing to obtain a visa could result in a denial of entry into a country, and even criminal charges.

International Faculty, Employees, and Scholars

Check with the Office of International Services before traveling outside the United States. Be aware that it may take non-U.S. citizens longer to obtain a visa, so research this information early in your planning.

International SOS Travel Insurance

International SOS is the world’s leading medical and security services company. All UMB international travel is covered by SOS services, but travelers are required to register. This service is used for travel on UMB business only, whether or not travel will be reimbursed by UMB. Registering for International SOS is now part of the overall international travel request form.

International SOS Training Resources: Review the presentation about International SOS and how to use its services.

UMB Portal Page for International SOS

  • Confirm your trip is registered (UMB travel agent automatically uploads your trip).

  • Print out member card from UMB’s portal page for International SOS.

International SOS App

  • Download this app for immediate access to service from your mobile phone while traveling.

  • Enter UMB's membership number from UMB’s card into the app to activate your account.

Contact Virginia Rowthorn with questions regarding international safety and security services.

Travel Medicine Practice and Health Resources

The Center for Global Engagement encourages you to review the following health information in relation to the countries you are visiting.

U.S. State Department Resources


Cell Phones

It is advisable to get a local SIM card, so that you have a local number and can keep in easy contact. Be sure that your phone is unlocked and compatible. Once you arrive in country, you can purchase pre-paid SIM cards and “pay as you go” credit at markets and telephone stores. Even if you sign up for an international plan, it is quite expensive for others to call a U.S. number.

Email & Internet 

Eduroam (education roaming) is the secure, worldwide roaming access service developed for the international research and education community.

Eduroam allows students, faculty, and staff from participating institutions (including UMB) to obtain Internet connectivity when visiting other participating institutions by utilizing their home institution email address on their laptop or smartphone.

How to connect to Eduroam

  1. Set up your device by following the appropriate guide below.

  2. Log in with UMB credentials. Please use your University email and password when logging into Eduroam.

Setup for Android

Setup for Apple Devices