Travel Announcements

Please read the memo on requirements for requesting eTravel System access for NEW Travel Administrators or Travel Approvers effective Sept. 1, 2018.

Summary Schedule of FY19 Year-End Deadlines

Transaction Description

Deadline Dates in 2019

(by 5PM unless otherwise noted)

FY19 PUR01 requisitions involving complicated proposal submissions and/or requiring outside agency approvals, etc. submitted to FS-General Accounting IMMEDIATELY
FY19 PUR01 requisitions totaling more than $200,000 submitted to FS-General Accounting. Friday, April 5th
FY19 PUR01 requisitions totaling less than $200,000 submitted to FS-General Accounting Monday, May 6th
FY19 PUR02 requisitions submitted to FS-General Accounting Wednesday, June 12th
Approved non-employee travel expense eforms and supporting documentation for inclusion as a payment in FY19 submitted to FS-Travel Friday, June 14th
Working Fund checks & gift cards for inclusion as a payment in FY19 submitted to FS-Working Fund Friday, June 14th
Accounts Payable Invoices for inclusion as a payment in FY19 submitted to FS-Accounts Payable Friday, June 14th
Approved employee travel expense eforms for inclusion in the last payroll of FY 2019 Friday, June 14th
International wire requests Tuesday, June 18th by 10AM
June 2019 Fund 18X Cost Transfer Journal Entries Tuesday, June 25th
PO Rollover Wednesday, June 26th through Friday, June 28th
June 2019 Journal Entries (all others) Friday, June 28th by 1PM
Deposits submitted to Cashier for inclusion as a receipt in FY18 Friday, June 28th by 1PM
June 2019 PCard reallocation Friday, July 5th
FY19 Cost share reallocation corrections Monday, July 15th by noon
FY19 Closing process Monday, July 22th


If you have questions concerning these submission dates, please feel free to contact the appropriate person listed below:

Transaction category Contact name Contact extension
Deposits Linda Ferreira 6-1334
Disbursements- Accounts Payable Kenyatta Woolridge 6-2155
Disbursements- Travel Debbie Tatum 6-6527
Disbursements- Working Fund Kenyatta Woolridge 6-2155
International Wires Monica Honza 6-6796
Journal Entries- after 6/30 Sheri Myers 6-6025
Journal Entries- before 7/1 Bryan Mack 6-2910
Payroll Candace Chow 6-1243
Procurement Card Reallocation Kathleen Furey 6-2935
Procurement POs Joe Evans 6-8501
Procurement Requisitions Sheri Myers 6-6025