Guidelines for Laboratory Shut-down During Emergency Closures

Each laboratory should develop a plan to protect laboratory equipment, materials, and research from loss and to prevent hazardous conditions from developing during emergencies. All laboratory personnel should be trained in their role in shutting down equipment and securing experiments. The following guidance outlines critical factors to consider when developing a plan for shutting-down laboratories in an emergency.  In the case of an imminent threat such as a fire, the safety of personnel is the priority in determining actions that can be taken prior to evacuation. 

Pre-planning activities:

  • Develop procedures for safely shutting down research. This should include securing chemical, biological, and radioactive materials. The procedures should be reviewed with the laboratory staff and readily available to them. 
  • Identify freezers, refrigerators, and critical research equipment and ensure the equipment is plugged into emergency electrical outlets. Emergency electrical outlets are red and provide emergency power to equipment during a power outage.
  • Identify equipment that requires special procedures to restart after a power outage. Procedures for restarting this equipment should be readily available to the laboratory staff.
  • If experimental animals are in use, special precautions may need to be taken into account for disruptions to power, ventilation, care and feeding.
  • Ensure critical research data is backed-up periodically.
  • Ensure that laboratory staff are registered for UMB Alerts at http://www.umaryland.edu/emergency/
  • Develop a plan for contacting laboratory staff during an emergency or planned closure.
  • Each laboratory should have at least one outlet mounted or handheld emergency flashlight. 

Shutting down the laboratory for an emergency closure:

  • Close the sash on chemical fume hoods.
  • Safely store and secure all hazardous materials.
  • Close gas valves and secure gas cylinders.
  • Ensure cryogenic liquids are properly vented.
  • Check pressure, temperature, air, or moisture sensitive materials and equipment. Reactions in progress may need to be terminated depending on the type of emergency and the duration expected.  Water reactive materials should be placed in sealed containers and stored in areas that are unlikely to become wet.
  • Turn off heat-generating equipment (e.g., hot plates, stir plates, ovens) and non-essential electrical devices.
  • Check that refrigerator, freezer, and incubator doors are tightly closed.
  • Exit the laboratory, lock the door, and follow instructions for evacuation or planned closure. 

Resuming laboratory operations after an emergency closure:

  • If you discover a condition that poses a threat to you or to others, such as a fire or hazardous material release, isolate the hazard (e.g., close the door to the lab), notify occupants in the area, activate the fire alarm, exit the building, and call Public Safety (711 or 410-706-3333.)
  • Do not use laboratory equipment such as a chemical fume hood or biological safety cabinet that is alarming or not working properly. Call Facilities Management for service (410-706-7570.)
  • Check equipment that may have been affected by a power disruption. Keep refrigerator and freezer doors closed until temperature levels return to normal.
  • If you have any safety or health questions, contact Environmental Health and Safety (410-706-7055.)

Updated by the Department of Environmental Health and Safety / September 2018