Electronic Document Management

Advice and Tips for Storing Files Electronically

An established organizational scheme for your shared electronic documents allows for the simple arrangement of files and their easy retrieval. It increases accuracy, saves storage space, and facilitates efficient exchange of shared or working documents. As your department begins to implement an electronic document management system there are several important considerations.

Common File Types

  • Web pages: .html, .shtml, .htm, .asp, .php, etc.
  • Images: .png, .jpg, .jpeg, .gif, etc.
  • PDF: .pdf
  • MS Word: .doc, .docx
  • MS Excel: .xls, .xlxs
  • MS Powerpoint: .ppt, .pptx
  • Text: .txt, .text, .rtf, etc.
  • Archive/Compressed: .zip, .rar, .tar, etc.