Return to Campus Guide

UMB Together: Safely masked students, faculty, and researchers working on campus

UMB is taking actions in light of COVID-19 with the goal of providing a safe working and learning environment for our students, faculty, staff, and visitors.

UMB COVID-19 Guidance on Events, Eating, and Drinking

Updated September 22, 2021

As University of Maryland, Baltimore (UMB) in-person activities increase, many students, faculty, and staff want in-person engagement opportunities. Since there is a high vaccination rate among UMB faculty, staff, and students, hosting in-person events can be conducted safely; however, several considerations must be accounted for to achieve this goal.

Events that adhere to UMB health safety requirements (informed by Centers for Disease Control and Prevention [CDC], University System of Maryland, local, and state guidance) can occur on or off campus without needing special approval. Dean or vice president approval is needed for events that exceed established criteria. Faculty and staff should consult their dean or VP’s office to learn of any additional considerations. School-based student organizations should speak with their student affairs deans to learn about additional requirements. Campus-based student organizations can contact UMB Student Affairs.

In addition to guidelines outlined in the UMB Return to Campus Guide, including the UMB COVID-19 Vaccination Protocols and the UMB Policy Requiring Use of Face Coverings, please note the following:

  1. Identify the event’s location and assess how many people can safely attend. Consider attendance at in-person activities as optional and offer hybrid or virtual accommodations when possible. Account for physical distancing restrictions in rooms/facilities and not just capacity limits.
  2. As of Aug. 6, 2021, a face covering must be worn at all times indoors while on UMB’s campus or at an off-campus location occupied by UMB community members (e.g., Shady Grove, MPRC, Donaldson Brown, Columbus Center, etc.), regardless of vaccination status. See the UMB Policy Requiring Use of Face Coverings for additional details.
  3. Offer registration in advance and onsite in case there is a COVID-19 exposure and contact tracing needed.

a. Students, faculty, and staff who are working, studying, or living on campus or in University or affiliated organization buildings on campus, or clinical practices off campus who are experiencing COVID-19 symptoms or tested positive for COVID-19 should call the UMB Hotline.

4. As of Sept. 20, 2021, UMB indoor events may not provide food that is intended to be eaten at the event — only grab-and-go food and beverages will be permitted. This will minimize the need to remove masks while in group settings and thereby reduce the risk of spreading COVID-19 on campus.

5. Use current capacity guidelines projected by the University Health Focus Area:

 

 

Fall Operations

Indoor gatherings

and meetings

Up to 25 people; larger size meetings require dean or VP approval

Outdoor gatherings

and meetings

Up to 250 people; larger size meetings require dean or VP approval

Events exceeding 25 visitors in attendance

Notify COVID-Recovery@umaryland.edu.  When a notification is received, the COVID-19 recovery team will consult with the University Health Focus Area and/or others to make specific recommendations and/or collect additional information about the event.

UMB Student Affairs in collaboration with the schools is requiring student organizations to register their events using UMBengaged, an online student engagement platform. The online event registration process will ask students to consider a variety of risks associated with holding events, including, but not limited to, COVID-19 health safety considerations.

Updated guidance regarding events in fall 2021 will be shared as more allowances or restrictions are announced by UMB leadership.  

Physical Distancing & Capacity Guidelines

Updated September 22, 2021

Changes to Physical Distancing & Face Coverings on Sept. 9

Effective Thursday, Sept. 9, UMB’s Policy Requiring Use of Face Coverings requires the use of KN95 masks or stronger masks in the following scenarios:

  • KN95s are the only permitted face covering for unvaccinated faculty, staff, and students – whether they have a valid exemption or not. As such, starting Sept. 15, unvaccinated employees and students must wear a KN95 when required to wear a face covering under the UMB Policy Requiring Use of Face Coverings.  
  • At some point in the near future, KN95s will be required for fully vaccinated students, faculty, and staff when participating in classroom and training activities. Fully vaccinated faculty or staff delivering in-person lectures or presentations may remove their KN95 while speaking as long as at least 6 feet of physical distance can be maintained between the faculty member or presenter and the students or audience. Faculty or staff who are not vaccinated must wear a KN95 while presenting. The date of this requirement will depend on the availability and distribution of KN95s across campus and will be communicated as soon as that date is known.
  • Starting immediately, KN95s are strongly recommended for fully vaccinated students, faculty, and staff when participating in group activities where 6 feet of physical distance cannot be maintained or more than five people are present.

Face coverings must be worn indoors at UMB regardless of vaccination status, with several exceptions. UMB’s campus is defined as all property owned, leased, or operated by UMB.

  • Everyone, regardless of vaccination status, must wear a mask in public indoor settings.
  • Everyone, regardless of vaccination status, must wear a mask on UMB buses or shuttles.
  • People may remove their masks when they are inside an office, laboratory, or study area, as long as they are by themselves. 
  • Fully vaccinated people may remove their face covering when seated in a cubicle in accordance with the face covering policy. 
  • Fully vaccinated lecturers have the option to remove their masks while lecturing as long as 6 feet of physical distance is between them and their audience.
  • Masks are not required when people are outdoors, except for at gatherings where attendees will be in fixed seating for more than 15 minutes without 6 feet of physical distancing.
  • People who are not vaccinated must practice physical distancing when they are indoors and remove their face covering to eat or drink. Physical distancing is encouraged for fully vaccinated people when they are indoors and remove their face covering to eat or drink.
  • Physical distancing is encouraged wherever feasible.
Fall Events

As University of Maryland, Baltimore (UMB) in-person activities increase, many students, faculty, and staff want in-person engagement opportunities. Since there is a high percentage rate among UMB faculty, staff, and students who are vaccinated, hosting in-person events can be conducted safely; however, several considerations must be accounted for to achieve this goal.

Events that adhere to UMB health safety requirements (informed by the Centers for Disease Control and Prevention, University System of Maryland, local, and state guidance) can occur on or off campus without needing special approval. Dean or vice president approval is needed for events that exceed established criteria. Faculty and staff should consult their dean or VP’s office to learn of any additional considerations. School-based student organizations should speak with their student affairs deans to learn about additional requirements. Campus-based student organizations can contact UMB Student Affairs.

In addition to guidelines outlined in the UMB Return to Campus Guide, including the UMB COVID-19 Vaccination Protocols and the UMB Policy Requiring Use of Face Coverings, please note the following:

  1. Identify the event’s location and assess how many people can safely attend. Consider attendance at in-person activities as optional and offer hybrid or virtual accommodations when possible. Account for physical distancing restrictions in rooms/facilities and not just capacity limits.
  2. As of Aug. 6, 2021, a face covering must be worn at all times indoors while on UMB’s campus or at an off-campus location occupied by UMB community members (e.g., Shady Grove, MPRC, Donaldson Brown, Columbus Center, etc.), regardless of vaccination status. See the UMB Policy Requiring Use of Face Coverings for additional details.
  3. Offer registration in advance and onsite in case there is a COVID-19 exposure and contact tracing needed.

a. Students, faculty, and staff who are working, studying, or living on campus or in University or affiliated organization buildings on campus, or clinical practices off campus who are experiencing COVID-19 symptoms or tested positive for COVID-19 should call the UMB Hotline.

4. Use current capacity guidelines projected by the University Health Focus Area:

 

 

Fall Operations

Indoor gatherings

and meetings

Up to 25 people; larger size meetings require dean or VP approval

Outdoor gatherings

and meetings

Up to 250 people; larger size meetings require dean or VP approval

Events exceeding 25 visitors in attendance

Notify COVID-Recovery@umaryland.edu.  When a notification is received, the COVID-19 recovery team will consult with the University Health Focus Area and/or others to make specific recommendations and/or collect additional information about the event.

UMB Student Affairs in collaboration with the schools are requiring student organizations to register their events using UMBengaged, an online student engagement platform. The online event registration process will ask students to consider a variety of risks associated with holding events, including, but not limited to, COVID-19 health safety considerations.

Updated guidance regarding events in fall 2021 will be shared as more allowances or restrictions are announced by UMB leadership.  

Food and Drinks at Events

Please refer to the UMB COVID-19 Guidance on Events, Eating, and Drinking for overarching guidance on eating and drinking together. The following is an excerpt from the guidance in regard to logistics with serving food at events, conferences, and meetings:

a) As of Sept. 20, 2021, UMB indoor events may not provide food that is intended to be eaten at the event — only grab-and-go food and beverages will be permitted. This will minimize the need to remove masks while in group settings and thereby reduce the risk of spreading COVID-19 on campus.
Building Entries and Exits

Building entry requires the display of a UMB-issued identification badge (e.g., One Card). Upon entry to any UMB building, all One Card badge holders must swipe their badges with the black Lenel security device, which will allow for building capacity to be monitored and support contact tracing efforts on campus.

Hand sanitizer stations will be provided at the entries/exits of each high-traffic building as determined by Facilities and Operations.

Employees should avoid congregating in close proximity during entry into buildings and should maintain physical distancing in line with current recommendations.

Visitors without a One Card are permitted as required for educational, research, and business operations, and must comply with the UMB Visitors Guidance.

This summer, an electronic visitor management system will be piloted before being installed campuswide. Visitors entering campus buildings will check in using a LobbyGuard system at the main entrances near the security guard desks. The kiosk is a small tablet computer with a scanner and printer that will allow a visitor to scan a driver’s license, get their picture taken, and generate a temporary badge via the printer.

Conference Rooms

Conference rooms can be used in accordance with the guidance listed in the Events section of this document above. If conference rooms must be used, the blue Point-of-Use cart cleaning and disinfecting supplies should be provided.

Schools and departments operating in leased and/or multi-tenant facilities will need to work with building management to ensure implementation of the above protocols.

Lunch Rooms and Break Rooms

People who are not vaccinated must practice physical distancing when they are indoors and remove their face covering to eat or drink. Physical distancing is encouraged for fully vaccinated people when they are indoors and remove their face covering to eat or drink.

If you are not eating or drinking, please do not enter an indoor area where people are eating or drinking to engage in conversation as those individuals will be unmasked.

Lunch rooms and break rooms will have signage to indicate maximum capacity, whether for eating or utility usage.

When break room capacity has been met, employees will be encouraged to use available indoor common spaces (conference rooms, etc.) as long as physical distancing requirements can be met and space is available. To assist with keeping lunch rooms and break rooms clean, the use of blue Point of Use carts is encouraged.

In areas where break rooms are not available, employees will be encouraged to eat at their assigned desk or cubicle. It also is encouraged that lunch and break times be staggered to avoid the overcrowding of common lunch rooms or break rooms.

Bathrooms

There will be no capacity limits for bathrooms, but UMB advises that all students, faculty, and staff practice patience and civility and follow current physical distancing guidelines when using UMB bathrooms, in addition to using recommended hygiene practices such as thorough handwashing.

Elevators

All elevators on campus, including those within the UMB-managed garages, will be outfitted with signs that indicate the maximum capacity. Patience and civility are requested from those who must wait for an open elevator. It is encouraged that individuals use the stairs when possible. Hand sanitizer stations will be provided at the exits of each high-traffic elevator as determined by Facilities and Operations.

Configuring Spaces for Learning and Work

Space requirements for learning and workplaces — including classrooms, offices, conference rooms, lounges, information study spaces, and libraries — will vary depending on the primary activity taking place in the space. Regardless of the activity, these spaces must be configured in accordance with current physical distancing requirements.

People who are fully vaccinated may remove their face covering when seated in a cubicle where the wall of the cubicle extends at least 1 foot over their head when seated, and for which a wall of the cubicle is between themselves and other people seated in the area, or they are at least 6 feet from other people in the area. Unvaccinated people must wear a mask when working in a cubicle. 

For the fall semester, UMB does not have a physical distancing requirement or COVID-related room capacity limit for didactic classes. Schools can plan around that expectation. Fire marshal room capacity still applies.

UMB Policy Requiring Use of Face Coverings

Updated September 09, 2021

Effective Sept. 9, 2021

Supersedes: UMB Guidance of Aug. 6, 2021 Regarding Cloth Face Coverings

(Para leer esta política en español, haga clic aquí Política de la UMB sobre el uso requerido de cubierta facial)

It is established that face coverings are vital to control the spread of COVID-19. UMB adopts this policy in the interest of minimizing risk of spread of COVID-19 among students, faculty, staff, clients, and others coming to the campus.

POLICY: A face covering must be worn at all times indoors while on UMB’s campus or at an off-campus location occupied by UMB community members (e.g., Shady Grove, MPRC, Donaldson Brown, Columbus Center, etc.), regardless of vaccination status and with the specified exceptions below. UMB’s campus is defined as including all property owned, leased, or operated by UMB. This includes all buses or shuttles operated by UMB.

SCOPE: This policy applies to students, faculty and staff, campus visitors, volunteers, clients and patients, and campus contractors and their employees. This policy does not apply to patients who are subject to other policies related to face coverings or masks.

FACE COVERING: “Face Covering” means a covering that fully covers a person’s nose and mouth, but is not a medical-grade mask. Medical-grade masks are acceptable face coverings, but are not required in non-clinical settings.

Bandanas, gaiters, scarves, and masks with valves are not approved face coverings at UMB.

KN95s are the only permitted face covering for unvaccinated faculty, staff, and students – whether they have a valid exemption or not. As such, starting Sept. 15, unvaccinated employees and students must wear a KN95 when required to wear a face covering under the UMB Policy Requiring Use of Face Coverings.  

At some point in the near future, KN95s will be required for fully vaccinated students, faculty, and staff when participating in classroom and training activities. Fully vaccinated faculty or staff delivering in-person lectures or presentations may remove their KN95 while lecturing as long as at least 6 feet of physical distance can be maintained between the faculty member or presenter and the students or other audience. Faculty or staff who are not vaccinated must wear a KN95 while lecturing. The date of this requirement will depend on the availability and distribution of KN95s across campus and will be communicated as soon as that date is known.

Starting immediately, KN95s are strongly recommended for fully vaccinated students, faculty, and staff when participating in group activities where 6 feet of physical distance cannot be maintained or more than five people are present.

NON-COMPLIANCE: Persons who do not comply with this Policy may be asked to leave the campus. Employees and students who are non-compliant will receive warnings, reprimands, or other appropriate discipline. Supervisors and academic administrators are responsible for monitoring compliance, encouraging responsible use of face coverings, and administering disciplinary sanctions. Reports of uncooperative individuals can be directed to Environmental Health and Safety via this form.

EXCEPTIONS: Wearing a face covering is not required when a person is eating, drinking, inside an office, laboratory or designated study area, as long as they are by themselves.

People who are not vaccinated must practice physical distancing when they are indoors and remove their face covering to eat or drink. Physical distancing is encouraged for fully vaccinated people when they are indoors and remove their face covering to eat or drink.

A person can remove their mask while they are seated in their cubicle if the following criteria are met:

  • They are fully vaccinated;
  • The walls of their cubicle extend above the top of their head when they are seated;
  • A cubicle wall is between themselves and other people seated in the area;
  • No one is seated closer than 6 feet from them on the open side of their cubicle.

Fully vaccinated faculty or staff delivering in-person lectures or presentations may remove their face covering while lecturing as long as at least 6 feet of physical distance can be maintained between the faculty member or presenter and the students or other audience. Faculty or staff who are not vaccinated must wear a face covering while lecturing.

Fully vaccinated is defined as two weeks after a final COVID-19 vaccine dose.

Consistent with state of Maryland and Centers for Disease Control and Prevention (CDC) guidance, UMB no longer requires masks and face coverings be worn outdoors with the following exception: Masks are not required when people are outdoors, except for at gatherings where attendees will be in fixed seating for more than 15 minutes without 6 feet of physical distancing.

Face coverings are not required for children under age 2.

UMB recognizes that some persons may not be able to safely wear a face covering. Reasonable accommodations may be available for individuals with a disability. Individuals seeking an accommodation under the Americans with Disabilities Act (ADA) should contact:

Students: Educational Support and Disability Services

disabilityservices@umaryland.edu

Faculty and staff: Human Resource Services

HRELR@umaryland.edu

Any person given an accommodation will receive a written notice of the details of the accommodation (e.g., face shield or other alternative safety measures) that should be carried when on campus without wearing a face covering. Neither the ADA nor Maryland law provides a blanket exemption to allow people with disabilities to avoid complying with legitimate safety requirements necessary for safe operations.

GUIDANCE ON FACE COVERINGS:

Instructions for fit and care of KN95 masks can be found here.

Face coverings are not a substitute for maintaining physical distancing of at least 6 feet from others. Wearing a face covering while conducting conversations from a distance of at least six feet is encouraged where feasible.

Face coverings should cover the nose and mouth, fit securely, and be worn as intended to prevent escape of respiratory droplets form the wearer’s nose or mouth.

Face coverings are not personal protective equipment (PPE). Instead, face coverings are intended to reduce the spread of COVID-19 from people who may be carrying the virus but are not currently exhibiting symptoms. Face coverings may offer some protection for the wearer, but that is not the primary purpose of wearing face coverings.

Employees are free to use their own personal face coverings, and employees who are able to make or provide their own face coverings are encouraged to do so. Face coverings used at work should be in good taste and considered as part of professional attire.

Contractors working on campus must issue similar guidance about face coverings to their employees, and contractors should make efforts to ensure employees have and use face coverings or have the ability to make/obtain face coverings.

When using a face covering, follow these guidelines:

  • Clean your hands with an alcohol-based hand sanitizer or wash your hands with soap and water before putting on a face covering.
  • Ensure the face covering fits snugly around your mouth and nose.
  • Avoid touching the face covering while using it; if you do touch it, wash your hands with
  • soap and water or clean your hands with an alcohol-based hand sanitizer.
  • Do not wear a face covering when it is damp or when wet from saliva, mucus, or perspiration. Carry multiple face coverings if necessary to avoid use of damp or wet face coverings.
  • When removing the face covering, remove it from behind, and do not touch the front of the face covering.
  • Immediately wash your hands with soap and water for 20 seconds after removing the face covering.
  • It is a good idea to wash your face covering frequently, ideally at the end of each day. Put your face coverings in a bag or a bin until they can be hand- or machine-washed with detergent and hot water and dried on a hot cycle or hung to dry in a safe place. If you must re-wear your face covering before washing, wash your hands immediately after putting it back on and avoid touching your face. Discard face coverings that:
    • No longer cover the nose and mouth
    • Have stretched-out or damaged ties or straps
    • Cannot stay on the face
    • Have holes or tears in the fabric
    • Do not lower a face covering below your nose, or below your nose and mouth, to have conversations with others.
    • If eyeglasses become fogged, remove and clean the glasses. Do not remove your face covering.

If your UMB duties require you to enter a University of Maryland Medical System (UMMS) facility or other health care facility, please be aware of and strictly observe that facility’s policy regarding face coverings and PPE. Be prepared to exchange a face covering acceptable to UMB for a face covering or PPE as required by the facility.

This policy will be revised as CDC and other officials update their recommendations.

Fall 2021 Semester Recovery Framework

Posted September 02, 2021

GUIDING PRINCPLES
  • The safety of members of the University community is paramount. UMB will rely upon reputable information from public health subject matter experts and utilize various data sources to guide health and safety decisions. We expect, for the foreseeable future, that UMB will have to take public health precautions such as face covering requirements in public places and physical distancing practices, even as vaccination becomes more prevalent. Safety guidance may vary based upon vaccination status.
  • UMB’s core values, vision, and mission — to improve the human condition and serve the public good of Maryland and society at-large through education, research, clinical care, and service — will inform strategic decision-making. Ensuring issues pertaining to diversity, equity, and inclusion will be a priority throughout the decision-making process at all levels.
  • UMB’s commitment to shared governance participation will continue to be honored during the recovery planning process.
  • UMB is a family-friendly university, and we encourage supervisors and colleagues to consider the impact of K-12 school reopenings, child care arrangements, and family caregiver issues upon their return to campus, within reason based upon current guidelines.
  • UMB will coordinate, to the extent practical and feasible, recovery with the University System of Maryland (USM).

UMB Policy on Telework

Posted July 07, 2021

Revised and approved May 28, 2021 to become effective Aug. 15, 2021. The COVID-19 Status of Operation and Telework Policy will remain in effect until Aug. 15, 2021. Read More

UMB COVID-19 Vaccination Protocols

Updated July 02, 2021

COVID-19 Vaccination Protocol: UMB Students

1. EXPECTATION AND EFFECTIVE DATE: All on-campus University of Maryland, Baltimore (UMB) students [1] are expected to be “fully vaccinated” against COVID-19, effective Aug. 16, 2021. Students will be considered “fully vaccinated” two weeks after receiving the second dose of a two-dose vaccine or two weeks after receiving a one-dose vaccine.

2. EXEMPTIONS: A student may be exempted from the Vaccination Protocol if: 1) the student submits documentation from the student’s health care provider indicating that the student is medically unable to be vaccinated; or 2) the student has a sincerely held religious belief, practice, or observance that does not allow for the student to be vaccinated. Students receiving an exemption from the Vaccination Protocol will be required to follow safety requirements for nonvaccinated individuals as set forth by University Health and consistent with Centers for Disease Control and Prevention (CDC) and Occupational Safety and Health Administration (OSHA) guidelines. Failure to follow safety requirements set forth for nonvaccinated individuals (medical, religious, or otherwise) will subject a student to disciplinary action.

With respect specifically to religious exemptions, a religious exemption request must be written and signed by the student on a form supplied by UMB and must state that the student objects to immunization due to a “sincerely held religious belief.” The statement must address the following:

  • The student must explain in their own words why they are requesting this religious exemption; and
  • The student must indicate whether they are opposed to all immunizations, and if not, the religious belief that prohibits COVID-19 immunizations.

Philosophical, political, scientific, or sociological objections to immunization do not justify an exemption. Students may be required to provide additional information regarding their exemption eligibility if requested by UMB.

3. EXEMPTION PROCESS: UMB has a Vaccine Exemption Process by which students may submit requests electronically through a secure, online portal.

4. PROOF OF VACCINATION: Students have the option to either: 1) sign a waiver so that UMB receives confirmation of vaccination directly from the Chesapeake Regional Information System for our Patients (CRISP), which is the repository of vaccination information for the state of Maryland, for vaccinations received in Maryland; or 2) upload a copy of their CDC-approved vaccine card. Proof of being fully vaccinated must be provided by Aug. 2, 2021 (or in the case of schools with later start dates, 14 days prior to the first day of classes).

5. CONSEQUENCES: The consequences for a student not being vaccinated without having an approved medical/religious exemption are as follows:

a. No student is permitted to come onto UMB’s campus unless they have received at least one vaccine dose by Friday, Aug. 20, 2021 (or five days after the start of classes, whichever is later), and they must have received their second dose by Friday, Sept. 24, 2021 (or five weeks after the start of classes, whichever is later). Students should talk to their Student Affairs Dean or Admissions Department about a leave of absence or enrollment options if the student fails to meet these requirements. (NOTE: Students will not be provided an online curriculum where one is not already offered.)

• Consistent with other immunization requirements, failure to provide proof of COVID-19 vaccination will result in a registration hold being placed on the student’s account.

    b. Any student who has not provided proof of vaccination by the deadline in Paragraph 4 will be contacted by their Student Affairs Dean.

    • The Student Affairs Dean will consider whether special circumstances exist that prevented the student from receiving the vaccine or filing an exemption by the timeline set forth above (e.g., insufficient time between the date of admission and the start date of classes; lack of access to vaccine; international students whose travel to the United States was delayed). Failing to file a timely application for a medical or religious exemption, on its own, is not a specific circumstance warranting particular review.

    • Where extraordinary circumstances exist, as determined by the relevant Student Affairs Dean in consultation with the relevant Dean and the Provost’s Office, the student will be granted an extension of time to become vaccinated or receive an approved medical/religious exemption.

      c. Students who are not yet fully vaccinated are required to follow safety requirements for nonvaccinated individuals as set forth by University Health (consistent with CDC and OSHA guidelines). Failure to follow safety requirements set forth for nonvaccinated individuals will subject a student to disciplinary action.

      [1] An on-campus student includes any student whose courses or student-related activities are performed in whole or in part on the UMB campus, Maryland Psychiatric Research Center, Donaldson Brown Riverfront Event Center, Columbus Center, UM BioPark, and other Maryland satellite offices. This also includes UMB students who attend the Universities at Shady Grove. Students engaged in clinical or field site activities should note that external sites may have stricter vaccine rules than UMB. Being unvaccinated may impact the ability of a student to participate in activities at those external sites. Failure to complete the clinical or experiential portion of a student’s education requirements will impact their ability to graduate.

      COVID-19 Vaccination Protocol: UMB Faculty and Staff

      1. EXPECTATION AND EFFECTIVE DATE: All University of Maryland, Baltimore (UMB) on-campus employees [1] are expected to be “fully vaccinated” against COVID-19, effective Aug. 16, 2021. Employees will be considered “fully vaccinated” two weeks after receiving the second dose of a two-dose vaccine or two weeks after receiving a one-dose vaccine.

      2. EXEMPTIONS: An employee may be exempted from the Vaccination Protocol if: 1) the employee submits documentation from the employee’s health care provider indicating that the employee is medically unable to be vaccinated or 2) the employee has a sincerely held religious belief, practice, or observance that does not allow for the employee to be vaccinated. Employees receiving an exemption from the Vaccination Protocol will be required to follow safety requirements for nonvaccinated individuals as set forth by University Health consistent with Centers for Disease Control and Prevention (CDC) and Occupational Safety and Health Administration (OSHA) guidelines. Failure to follow safety requirements set forth for nonvaccinated individuals (medical, religious, or otherwise) will subject an employee to appropriate discipline.

      With respect specifically to religious exemptions, a religious exemption request must be written and signed by the employee on a form supplied by UMB and must state that the employee objects to immunization due to a “sincerely held religious belief.” The statement must address the following:

      • The employee must explain in their own words why they are requesting this religious exemption; and

      • The employee must indicate whether they are opposed to all immunizations, and if not, the religious belief that prohibits COVID-19 immunizations.

      Philosophical, political, scientific, or sociological objections to immunization do not justify an exemption. Employees may be required to provide additional information regarding their exemption eligibility if requested by UMB.

      3. EXEMPTION PROCESS: UMB has a Vaccine Exemption Process by which employees may submit requests electronically through a secure and confidential online portal. Human Resource Services (HRS) will assist employees who are not able to use the electronic process.

      4. PROOF OF VACCINATION: Employees have the option to either: 1) sign a waiver so that UMB receives confirmation of vaccination directly from the Chesapeake Regional Information System for our Patients (CRISP), which is the repository of vaccination information for the state of Maryland, for individuals vaccinated in Maryland; or 2) upload a copy of their CDC-approved vaccine card. HRS will assist any employees who request assistance to upload the vaccine card. Proof of vaccination will be kept separate from employee personnel files and shared only with individuals with a legitimate need-to-know and permitted by law.

      5. CONSEQUENCES: The consequences for not being vaccinated without having an approved medical/religious exemption are as follows:

        a. Such employee will be required to follow safety requirements for nonvaccinated individuals as set forth by University Health (consistent with CDC and OSHA guidelines). Failure to follow safety requirements set forth for nonvaccinated individuals will subject an employee to appropriate discipline.

          b. Such employee will be given a document detailing the risks to themselves and others of not being vaccinated against COVID-19.

            c. Such employee will be required to participate in an educational program discussing the safety and efficacy of COVID-19 vaccinations and the risk of not being vaccinated.

              d. Written reprimand for failure to follow this COVID-19 Vaccination Protocol will be placed in the employee’s personnel file (but will be expunged and not used in any further/progressive discipline upon proof of vaccination).

                e. Such staff employee will receive a “Below Standards” rating on the Safety section of next year’s Performance Development Program (PDP) evaluation (but can be avoided upon proof of vaccination). Such faculty employee will receive a “Below Standards” notation in a safety category of the faculty member’s comparable annual review (but can be avoided upon proof of vaccination).

                  f. Such employee may not be approved for the discretionary programs of telework and will not be approved for University-sponsored travel including grant-funded travel (but both may be approved upon proof of vaccination).

                  NOTE: With the exception of (a), the above consequences will not apply to an employee who has received an exemption to the Vaccination Protocol.

                  [1] An on-campus employee includes any employee whose job is performed in whole or in part on the UMB campus, Maryland Psychiatric Research Center, Donaldson Brown Riverfront Event Center, Columbus Center, UM BioPark, and other Maryland satellite offices. This also includes UMB employees whose jobs are performed at the Universities at Shady Grove.

                   

                  Know Before You Go

                  COVID-19 Vaccine

                  The University System of Maryland (USM) has mandated that all eligible faculty, students, and staff who will be on campus in fall 2021 must be vaccinated against COVID-19.

                  Face Coverings

                  To avoid any confusion about the rules for wearing face coverings on campus, Environmental Health and Safety (EHS) prepared this guide.

                  Testing, Hygiene, and Health

                  Information about COVID-19 testing requirements, campus cleaning and hygiene, and other health-related matters.

                  COVID-19 Signage Toolbox

                  Provides printable signage options to give visual cues about new COVID-19-related behavioral guidelines and expectations for the UMB community.

                  COVID-19 Management Portal

                  Approve or deny COVID-19 health information sharing through CRISP; upload COVID-19 vaccination documentation if not using CRISP; schedule vaccination appointment at UMB Vaccination Clinic; and request vaccination exemption

                  Latest Guidance

                  Updates to UMB Face Covering/Mask Policy and Food at Events

                  Posted September 09, 2021

                  University of Maryland, Baltimore (UMB) President Bruce E. Jarrell’s Sept. 2 letter shared that there would be an update this week about safety measures at UMB related to COVID-19. After consideration by the Recovery Task Force’s University Health focus area group, changes to policies regarding face coverings/masks as well as food and drink at indoor events are outlined below. Read more.

                  Personal Protective Equipment (PPE) Available for UMB

                  Updated September 01, 2021

                  The University of Maryland, Baltimore (UMB) Office of Emergency Management (OEM) Critical Resources and Logistics has personal protective equipment (PPE) available for UMB employees. Read more.

                  What event limitations are there for the 2021 fall semester?

                  Updated August 23, 2021

                  The following is an excerpt of the UMB Guidance for Eating and Drinking Regarding COVID-19 Risk. Read more.

                  UMB Dining August Update

                  Posted August 12, 2021

                  The Market at the SMC Campus Center will reopen for grab-and-go items for its first week of operations on Monday, Aug. 16. Customers can self-pay at the registers. Starbucks at the SMC Campus Center and additional food options will open on Monday, August 23rd. Read more.

                  Letter: Revision to UMB Face Covering Policy

                  Posted August 05, 2021

                  Since I last wrote to you about the Delta variant, we have seen an increase in the level of COVID-19 transmission in our surrounding community. The elevated rate of community transmission requires that we take steps to prevent the spread of COVID-19 at the University of Maryland, Baltimore (UMB). In alignment with the Centers for Disease Control and Prevention’s guidance that masks be worn in areas of substantial or high transmission, effective Friday, Aug. 6, UMB will require that all people, r Read more.

                  I am frequently on the phone for work at my cubicle. Can I remove my face covering while talking on the phone?

                  Posted August 05, 2021

                  Employees can remove their face covering in their cubicle as long as the situation meets the criteria outlined in the updated policy: People who are fully vaccinated may remove their face covering when: Seated in a cubicle where the wall of the cubicle extends at least 1 foot over their head when seated, And for which a wall of the cubicle is between themselves and other people seated in the area, Or they are at least 6 feet from other people in the area. Unvaccinated people must Read more.

                  Letter: The Delta Variant and UMB

                  Posted July 29, 2021

                  I write today amidst the headlines of the extremely contagious Delta variant of COVID-19 to reassure you that the University of Maryland, Baltimore (UMB) is monitoring the situation and taking it very seriously. As you may have seen this week, the Centers for Disease Control and Prevention shared guidance that vaccinated people should wear masks in certain circumstances including in high-transmission areas. Read more.

                  How does the UMB mandate affect participating in clinical programs?

                  Posted July 26, 2021

                  There are separate requirements for UMB and the health care organizations where clinical learning experiences take place. Meeting UMB’s COVID-19 vaccination requirements, which include evidence of vaccination or medical or religious exemptions does not guarantee a student a clinical placement. Students in clinical experiences are advised to upload proof of meeting the vaccination mandate (including UMB-allowed exemptions) by Aug. 2. Read more.

                  New University Podcast Launches: Keep Your Finger on ‘The UMB Pulse’

                  Posted July 16, 2021

                  “The UMB Pulse," produced by the Office of Communications and Public Affairs, will help listeners stay up to date on changes and guidelines as we navigate our return to campus. Read more.

                  COVID-19 Visitors Guidance

                  Updated July 01, 2021

                  This guidance provides the framework for a visitor accessing UMB-owned or -occupied facilities to ensure consistency with health and safety practices of the University. The guidance is intended to satisfy academic semester(s) fall 2020, with extension into spring 2021 as necessary. Read more.

                  New Guidance on Research Activities Effective June 21, 2021

                  Updated July 01, 2021

                  We are pleased to announce the following updates regarding research operations effective Monday, June 21, 2021: Read more.

                  When will URecFit reopen?

                  Updated June 30, 2021

                  URecFit will reopen to current UMB students and UMB graduates of December 2019, May 2020, December 2020, and May 2021 on June 1, 2021. Phase 2 reopening begins Tuesday, July 6. Read more.

                  What safety precautions are URecFit and Wellness putting in place when the facility reopens?

                  Updated June 30, 2021

                  Complete URecFit and Wellness Reopening Guidelines are listed and updated on the URecFit website. Once on the page, use the left navigation bar to view each reopening category. Read more.

                  Does UMB have a physical distancing requirement and room capacity limit for fall didactic classes?

                  Posted June 17, 2021

                  No. For the fall semester, UMB does not have a physical distancing requirement or COVID-related room capacity limit. Schools can plan around that expectation. Fire marshal room capacity still applies. Read more.

                  UMB Dining Options Summer 2021 Update

                  Posted June 16, 2021

                  Need a snack or lunch now that you're back on campus? Here are a few reminders about campus food services: Read more.

                  International Students and Scholars Return to Campus Guidance

                  Posted May 21, 2021

                  A summary of FAQs and other information for international scholars and students at UMB. Read more.

                  Letter: Vaccination Timeline and Appointments Available for Family and Friends

                  Posted May 18, 2021

                  There finally seems to be light at the end of the tunnel, and with lower COVID-19 positivity rates and increased vaccinations, we are able to resume more in-person activities. I am grateful to all of you in the University of Maryland, Baltimore (UMB) community for helping us get to this point, and I look forward to being back on campus with you soon. Read more.

                  UMB COVID-19 Management Portal

                  Posted May 18, 2021

                  The University of Maryland, Baltimore (UMB) Recovery Task Force has introduced a new one-stop online shop for submitting COVID-19 information including vaccination information, vaccination scheduling, vaccination exemption, and CRISP authorization. Read more.

                  Who is able to see my request for a medical or religious exemption from a COVID-19 vaccine?

                  Posted May 14, 2021

                  Requests for exemptions and any documents provided will be kept confidential and shared only with those university employees who have a need to know. Read more.

                  What restrictions are in place for domestic out-of-state travel, including personal travel?

                  Updated May 13, 2021

                  On June 1, 2021, UMB will permit the resumption of domestic business travel. UMB travelers must be fully vaccinated for COVID-19 in accordance with USM’s vaccination policy and follow current CDC domestic travel guidance. Currently this requires fully vaccinated (for COVID-19) domestic travelers self-monitor for symptoms, wear a mask, and take other COVID-19 safety precautions when traveling domestically. Read more.

                  Additional UMB Travel Guidance

                  Updated May 13, 2021

                  UMB continues to strongly advise people to refrain from non-essential travel. Read more.

                  Letter: Return to Campus Update: May 6, 2021

                  Posted May 06, 2021

                  We have been through a lot together. I’m so proud of each and every member of the University of Maryland, Baltimore (UMB) community for your commitment to keeping yourselves and each other safe over this past year. I know that commitment will continue as many of us return to campus. Read more.

                  Lyft On-Demand Shuttle and Lyft Ride Smart at UMB

                  Posted May 06, 2021

                  Lyft On-Demand Shuttle and Lyft Ride Smart at UMB are available to all current UMB students, faculty, and staff through July 30. You must opt-in to participate. Read more.

                  Receiving Packages and Mail

                  Posted May 06, 2021

                  According to the CDC, handling mail and/or packages is not likely to be the primary means of contracting or spreading COVID-19. However, it is still important to follow good hygiene practices when handling mail. When receiving a package or mail: Read more.

                  Building Ventilation

                  Posted May 06, 2021

                  UMB is committed to minimizing COVID-19 risk for building users by regularly inspecting air handling units, replacing filters, and ensuring that air handlers are functioning as designed. UMB also will continue to monitor and react to federal, state, public health, and industry standard heating, ventilation, and air conditioning (HVAC) guidelines to manage and mitigate risk where possible. Read more.

                  Personal Protective Equipment

                  Posted May 06, 2021

                  Employees may be required to wear other personal protective equipment (PPE) such as gloves, gowns, or respiratory protection due to the nature of their work. Read more.

                  Return to Campus - Parking Updates

                  Posted May 03, 2021

                  The COVID-19 pandemic has hit the parking and transportation industry in several ways, and the University of Maryland, Baltimore’s (UMB) Parking and Transportation Services (PTS) has been impacted. Fortunately, the return to campus promises to bring a bit of light to each and every one of us. With the return to campus imminent, PTS wanted to highlight several operational changes: Read more.

                  USM Chancellor Jay A. Perman Issues COVID Vaccination Mandate for USM Students, Faculty, and Staff

                  Posted April 23, 2021

                  For this reason, I’m requiring that all eligible students, faculty, and staff who will be on our Maryland campuses this fall be vaccinated against COVID. Of course, we’ll comply with all federal and state laws in granting appropriate exemptions for medical or religious reasons. Read more.

                  Operations and Maintenance (Maintenance Shops) Response

                  Updated April 21, 2021

                  At the onset of the pandemic, to reduce the number of staff on campus, Operations and Maintenance prioritized the maintenance of building systems and emergency response requests. Read more.

                  GetTheVaccineBaltimore.org

                  Posted April 16, 2021

                  The University of Maryland, Baltimore (UMB) Vaccination Clinic is open to serve the UMB community and select partners to Get The Vaccine. The UMB Vaccination Clinic can provide vaccinations for the Native American population, tribal or Native American agency employees, and Baltimore City residents and workers. Read more.

                  Does the disinfectant used by EVS custodians have to sit (dwell) on a surface to be effective?

                  Posted April 08, 2021

                  The recommended dwell time for disinfectant used by EVS is under five minutes. EVS asks for your patience and understanding when restrooms and other areas are closed for cleaning. Read more.

                  Letter: UMB Safe Ride Is Back in Service on March 1

                  Posted February 25, 2021

                  Therefore, I am proud to announce that we are relaunching our Safe Ride program March 1, with your health and safety as my top priority. Read more.

                  COVID-19 Status of Operation and Telework Policy

                  Updated January 27, 2021

                  The University's Telework Policy (VII-6.11(A)) outlines ordinary rules and expectations surrounding telework. This COVID-19 Status of Operation and Telework Policy states temporary guidance and flexibilities related to telework in direct response to the COVID-19 pandemic. This Policy also offers temporary guidance related to the use of accrued leave. This Policy is effective commencing July 27, 2020 and will be in effect for an unspecified period of time while the University continues to address Read more.

                  Recommendations for Cloth Face Coverings

                  Posted December 03, 2020

                  UMB Recovery Task Force offers tips on masks regarding fabric, layers, and fit. Read more.

                  How to Use Point-of-Use Cleaning Kits

                  Posted September 02, 2020

                  Following these steps will help create a safe, healthy, and efficient way to clean surfaces on campus. Keep in mind to clean areas and surfaces before use. Read more.

                  Why shouldn’t I bring my own cleaning products to use on campus?

                  Posted September 02, 2020

                  It is recommended that you do not bring your own cleaning products to campus. Read more.

                  What is the difference between cleaning and disinfecting?

                  Posted June 12, 2020

                  Cleaning refers to the removal of germs, dirt, and impurities from surfaces. Disinfecting refers to using chemicals to kill germs on surfaces. Read more.

                  How Buildings Are Cleaned and Disinfected

                  Posted June 12, 2020

                  In addition to routine custodial cleaning, the University has implemented an enhanced cleaning protocol and frequency to clean and disinfect common areas and commonly touched surfaces in occupied buildings. Read more.

                  Researchers Safety Plan

                  Posted June 12, 2020

                  All researchers should review the COVID-19 Research Safety Plan which provides safety practices for conducting research during restrictions related to the COVID-19 pandemic. Read more.

                  Enhanced Hygiene

                  Posted June 12, 2020

                  Guidelines for enhanced personal hygiene on campus Read more.