UMB COVID-19 Guidance on Events, Eating, and Drinking

August 16, 2021 (updated September 22, 2021)

As University of Maryland, Baltimore (UMB) in-person activities increase, many students, faculty, and staff want in-person engagement opportunities. Since there is a high vaccination rate among UMB faculty, staff, and students, hosting in-person events can be conducted safely; however, several considerations must be accounted for to achieve this goal.

Events that adhere to UMB health safety requirements (informed by Centers for Disease Control and Prevention [CDC], University System of Maryland, local, and state guidance) can occur on or off campus without needing special approval. Dean or vice president approval is needed for events that exceed established criteria. Faculty and staff should consult their dean or VP’s office to learn of any additional considerations. School-based student organizations should speak with their student affairs deans to learn about additional requirements. Campus-based student organizations can contact UMB Student Affairs.

In addition to guidelines outlined in the UMB Return to Campus Guide, including the UMB COVID-19 Vaccination Protocols and the UMB Policy Requiring Use of Face Coverings, please note the following:

  1. Identify the event’s location and assess how many people can safely attend. Consider attendance at in-person activities as optional and offer hybrid or virtual accommodations when possible. Account for physical distancing restrictions in rooms/facilities and not just capacity limits.
  2. As of Aug. 6, 2021, a face covering must be worn at all times indoors while on UMB’s campus or at an off-campus location occupied by UMB community members (e.g., Shady Grove, MPRC, Donaldson Brown, Columbus Center, etc.), regardless of vaccination status. See the UMB Policy Requiring Use of Face Coverings for additional details.
  3. Offer registration in advance and onsite in case there is a COVID-19 exposure and contact tracing needed.

a. Students, faculty, and staff who are working, studying, or living on campus or in University or affiliated organization buildings on campus, or clinical practices off campus who are experiencing COVID-19 symptoms or tested positive for COVID-19 should call the UMB Hotline.

4. As of Sept. 20, 2021, UMB indoor events may not provide food that is intended to be eaten at the event — only grab-and-go food and beverages will be permitted. This will minimize the need to remove masks while in group settings and thereby reduce the risk of spreading COVID-19 on campus.

5. Use current capacity guidelines projected by the University Health Focus Area:



Fall Operations

Indoor gatherings

and meetings

Up to 25 people; larger size meetings require dean or VP approval

Outdoor gatherings

and meetings

Up to 250 people; larger size meetings require dean or VP approval

Events exceeding 25 visitors in attendance

Notify  When a notification is received, the COVID-19 recovery team will consult with the University Health Focus Area and/or others to make specific recommendations and/or collect additional information about the event.

UMB Student Affairs in collaboration with the schools is requiring student organizations to register their events using UMBengaged, an online student engagement platform. The online event registration process will ask students to consider a variety of risks associated with holding events, including, but not limited to, COVID-19 health safety considerations.

Updated guidance regarding events in fall 2021 will be shared as more allowances or restrictions are announced by UMB leadership.