Physical Distancing & Capacity Guidelines

June 26, 2020 (updated May 6, 2021)

Physical Distancing in the Workplace

Physical distancing in workplace environments is just as important as it is in the broader community.
Using distance to reduce the risk of infection is the basic concept behind physical distancing. This can be
accomplished in the workplace to mitigate the risk of community spread of COVID-19. Various instructional
signs are posted throughout the UMB campus, and recommendations provided should be followed —
elevator capacity, conference room/lecture hall capacity, etc.
Physical distancing as outlined in this section may be particularly challenging in some work environments,
but it should still be attempted as much as possible. Physical distancing protocols will follow CDC guidelines,
which include:

  • Staying apart from others at the CDC-recommended distance
  • Separating work stations by using physical barriers (e.g., shields, curtains)
  • Eliminating contact with others (e.g., handshaking, hugging)
  • Avoiding touching common surfaces (where possible) and ensuring frequent washing of hands if it’s not
    possible to avoid touching surfaces
  • Allowing only infrequent and intermittent passing within the CDC-recommended physical distancing
  • Encouraging employees to take the stairs
  • Maintaining physical distancing during breaks, especially when face coverings are removed to eat or
    drink, and at shift start and end times
  • Staggering break times and work schedules
  • Limiting in-person meetings and maintaining physical distancing
  • Taking separate vehicles
  • Minimizing the number of people in a work area at the same time

Indoor events up to 50 people and outdoor events up to 100 people in size are permitted during summer
2021 as long as all UMB COVID-19 health and safety practices are followed. This includes being able to
maintain 6 feet of physical distancing during the event.

Any event with more than 10 people requires that the event holder keep a list of attendees for contact
tracing. Events larger than the size limits noted above must be approved by a UMB dean or senior vice

Building Entries and Exits

Building entry requires the display of a UMB-issued identification badge (e.g., One Card). Upon entry to any
UMB building, all One Card badge holders must swipe their badges with the black Lenel security device,
which will allow for building capacity to be monitored and support contact tracing efforts on campus.

Hand sanitizer stations will be provided at the entries/exits of each high-traffic building as determined by
Facilities and Operations.

Employees should avoid congregating in close proximity during entry into buildings and should maintain
physical distancing in line with current recommendations.

Visitors without a One Card are permitted as required for educational, research, and business operations,
and must comply with the UMB Visitors Guidance. (Changes to the UMB Visitors Guidance and Visitor
Acknowledgment Form are expected to be announced soon, becoming effective June 1.)

This summer, an electronic visitor management system intended to replace the Visitor Acknowledgment
Form will be piloted before being installed campuswide. Visitors entering campus buildings will check in
using a LobbyGuard system at the main entrances near the security guard desks. The kiosk is a small tablet
computer with a scanner and printer that will allow a visitor to scan a driver’s license, get their picture taken,
and generate a temporary badge via the printer.

Conference Rooms

Conference rooms can be used in accordance with the guidance listed in the Events section of this
document above. If proper physical distancing cannot be maintained, the use of conference rooms should be
restricted. If conference rooms must be used, the blue Point-of-Use cart cleaning and disinfecting supplies
should be provided.

Schools and departments operating in leased and/or multi-tenant facilities will need to work with building
management to ensure implementation of the above protocols.

Lunch Rooms and Break Rooms

Lunch rooms and break rooms will have signage to indicate maximum capacity, whether for eating or utility

When break room capacity has been met, employees will be encouraged to use available indoor common
spaces (conference rooms, etc.) as long as physical distancing requirements can be met and space is
available. To assist with keeping lunch rooms and break rooms clean, the use of blue Point of Use carts is

In areas where break rooms are not available, employees will be encouraged to eat at their assigned desk
or cubicle. It also is encouraged that lunch and break times be staggered to avoid the overcrowding of
common lunch rooms or break rooms.


There will be no capacity limits for bathrooms, but UMB advises that all students, faculty, and staff practice
patience and civility and follow current physical distancing guidelines when using UMB bathrooms, in
addition to using recommended hygiene practices such as thorough handwashing.


All elevators on campus, including those within the UMB-managed garages, will be outfitted with signs
that indicate the maximum capacity to comply with physical distancing standards. Patience and civility
are requested from those who must wait for an open elevator. It is encouraged that individuals use the
stairs when possible. Hand sanitizer stations will be provided at the exits of each high-traffic elevator as
determined by Facilities and Operations.

Water Fountains

Water fountains will be equipped with signage that requires the use of personal containers (cups) when
getting water.

Configuring Spaces for Learning and Work

Space requirements for learning and workplaces — including classrooms, offices, conference rooms, lounges, information study spaces, and libraries — will vary depending on the primary activity taking place in the space. Regardless of the activity, these spaces must be configured in accordance with current physical distancing requirements.