Essential International Travel Request Form

August 19, 2021 (updated August 26, 2021)

A new UMB Essential International Travel Request Form for faculty and staff planning international travel is now available using DocuSign.

This form and process is in addition to the existing UMB online travel request process and is now a part of that process, required for all UMB-related international travel.

What’s New?

  • Faculty and staff UMB-related international travel to countries designated as U.S. State Department Advisory Level 1 and 2 require only a supervisor’s approval.

  • Faculty and staff UMB-related international travel to U.S. State Department Advisory Level 3 (Reconsider Travel) and Advisory Level 4 (DO NOT TRAVEL) countries require a briefing by International SOS prior to travel, approval of the appropriate Dean/VP or their designee, and the final approval of the Provost, in addition to the requirements for Level 1 and 2.

What's the Same?

UMB-related international travel must:

  • Be booked using one of the three UMB-approved travel agencies.

  • Be approved in the UMB online travel request system BEFORE travel.

  • Include the signed and witnessed UMB Risk Acknowledgement form (witness may be anyone EXCEPT the travel administrator) as part of the DocuSign process.

  • Abide by the above requirements and procedures. Any UMB faculty or staff traveler who does not follow these procedures may be denied reimbursement by UMB.

Criteria for UMB-approved essential international travel will overwhelmingly fall into one of the following categories:

  1. Humanitarian surge capacity;

  2. Technical support that cannot be provided remotely/locally, is time-critical and required to avoid a serious threat to the delivery and funding of the program;

  3. Support for critical incidents such as integrity and security;

  4. Psychosocial & medical reasons (including urgent need for R&R, high stress, risk of burnout, medical evacuation, and employees who want to return to their home country for reasons of safety & security);

  5. Other: Detailed justification must be provided.

You can find additional information and a link to the new Essential International Travel Request Form here.