COVID-19 Guidance for Contractors

December 3, 2020

Purpose:

This Guidance provides the framework for contractors accessing UMB owned or occupied facilities to ensure consistency with health and safety practices of the University regarding COVID-19.

Applicability:

This Guidance applies to campus contractors, subcontractors, and vendors performing work in or on any UMB owned or operated facility. Compliance with this Guidance is required by all campus contractors, subcontractors, and vendors.

Definitions:

As used in this Guidance, the term “contractor” refers to campus contractors, subcontractors, and vendors.

Face Coverings:

Contractors are required to comply with the UMB Policy Requiring Use of Face Coverings.

Face coverings must be worn at all times while on UMB's campus or at an off-campus location occupied by contractors. (Non-medical-grade face coverings should be used, in order to reserve critical supplies of medical-grade coverings for health care workers and other medical first responders.)

Face coverings should cover the nose and mouth, fit securely, and be worn as intended to prevent escape of respiratory droplets form the wearer’s nose or mouth.

Face coverings are not a substitute for physical distancing, but should be used along with staying at least 6 feet apart whenever possible. In addition, good hygiene practices (including proper hand washing) must be practiced.

Personnel performing work activities outdoors may remove their face covering outdoors except when interacting with others or when unable to maintain physical distance of at least 6 feet. Persons who work outdoors are required to carry at least one face covering with them at all times.

At UMB, a face covering is required unless:

  • Eating or drinking. Six feet of physical distancing must be maintained between people who are eating or drinking because it requires removing the face covering.
  • Inside a single-occupancy office, laboratory, or study area, with the door closed.
  • Inside a personal automobile, with the windows closed.

Guidelines for Face Coverings:

When using a face covering, follow these guidelines:

  • Clean hands with an alcohol-based hand sanitizer or wash hands with soap and water before putting on a face covering.
  • Ensure the face covering fits snugly around the mouth and nose.
  • Avoid touching the face covering while using it; if the person does touch it, wash hands with soap and water or clean hands with an alcohol-based hand sanitizer.
  • Do not wear a face covering when it is damp or when wet from saliva, mucus or perspiration. Carry multiple face coverings if necessary to avoid use of damp or wet face coverings.
  • When removing the face covering, remove it from behind, and do not touch the front of the face covering.
  • Immediately wash hands with soap and water for 20 seconds after removing the face covering.
  • It is a good idea to wash the face covering frequently, ideally at the end of each day. Put the face coverings in a bag or a bin until they can be hand- or machine-washed with detergent and hot water and dried on a hot cycle or hung to dry in a safe place. If necessary to re-wear a face covering before washing, wash hands immediately after putting it back on and avoid touching the face.
  • Discard face coverings that:
    • No longer cover the nose and mouth
    • Have stretched-out or damaged ties or straps
    • Cannot stay on the face
    • Have holes or tears in the fabric
    • Do not lower a face covering below the nose, or below the nose and mouth, to have conversations with others.
    • If eyeglasses become fogged, remove and clean the glasses. Do not remove the face covering.

CDC and Other Guidance: Contactors should follow all applicable guidelines from the U.S. Centers for Disease Control and Prevention (CDC), the State of Maryland, and City of Baltimore. Applicable CDC guidance includes “What Construction Workers Need to Know about COVID-19.” 

It is the responsibility of contractors to ensure they have, and comply with, the latest guidance.

Contractors’ Responsibility:

Contractors working on campus must issue similar guidance about face coverings and other safety measures to their personnel. Contractors must make efforts to ensure that personnel working on UMB’s campus have cloth face coverings or have the ability to make/obtain cloth face coverings.

Contractors are responsible for compliance by each of their subcontractors with this Guidance.

Health Symptom Monitoring:

All contractors must have in place a health symptom monitoring process. Contractor personnel should not report to UMB if:

  1. They are experiencing symptoms consistent with COVID-19;
  2. They have been exposed to COVID-19, including:
    • Having close contact (less than 6 feet for more than 15 minutes) with an individual known to be positive with COVID-19 or is believed to be COVID-19 positive; or
    • Having a member of one’s household test positive for COVID-19 or required to self-quarantine by a health care provider;
  3. They receive a diagnosis of COVID-19; or
  4. A doctor recommends that they quarantine.

Notification: Contractors must notify UMB of any positive COVID-19 cases among individuals working on UMB’s campus. Circumstances may dictate that Contractor take additional safety measures in response to COVID positive case(s) at a UMB worksite.  Contractors must notify UMB through the following online portal: https://app.smartsheet.com/b/form/377e975f8c434b8abf573e0ef07fe904

Non-Compliance: All contractor personnel who do not comply may be asked to leave the campus, at the risk and expense of the contractor. Any contractor which does not comply with these requirements may have its contract terminated.

Pre-Bid Visits: Pre-bid visits are not subject to this Guidance. Visitors on campus for pre-bid visits are required to comply with the UMB Updated COVID-19 Visitor Guidance.