More Community System Enhancements

March 31, 2015   |  By Brian Coats

More Community System Enhancements!

We are fortunate to have a significant number of colleagues who work with us every day, but are not paid out of University coffers.  In the “Old Days” this caused all kinds of administrative problems and a jury-rigged solution was developed to accommodate these “Affiliates.”  In January 2014, the Community System was released across the entire UMB campus to manage the creation of affiliate identities in the UMB enterprise directory.  Individuals who are not paid employees or registered students can be sponsored in the Community System by a recognized authority and approved to be members of the UMB Community.  Once an affiliate’s UMB identity is created, he or she can be granted access to resources that faculty, students, and staff already have through the same approval mechanisms that provide or deny permissions to those individuals.

Since the initial rollout of the Community System there has been a regular release of improvements and enhancements to make it more powerful and easier to use.  The latest version incorporates quite a few new features.  First and likely most noticeable, the new version has an entirely redesigned graphical user interface that should make all functions easier to use for Sponsors and Approvers.  The security and approval rules are now much more specific to ensure that proper authorizations are strictly applied.  The process of renewing or transferring sponsorship for existing affiliates has been significantly enhanced and simplified.  Sponsors and Approvers will also now receive e-mail reminders of pending work items to ensure that no one falls through the cracks.  Further, the pending work lists for sponsors and approvers have had new information added and sorting options provided.  The emails sent by the Community System have all been reviewed and many revised to be clearer and simpler to understand.  And finally, the new UMB branding standards will be apparent throughout the system.

For more information about the Community System visit:

The Help Desk website and CITS Service Catalog