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*UMB Student Accounting staff is not permitted to offer any tax guidance or advice regarding the filing of 1098-Ts.
**The IRS, accountants, taxpayers, and everyone else should not be using these forms verbatim. The dollar amounts reported on your Form 1098-T may assist you in completing IRS Form 8863 – the form used for calculating the education tax credits that a taxpayer may claim as part of your tax return. The responsibility of a properly completed tax form belongs to the taxpayer, not to the colleges and universities.
IMPORTANT NOTICE: The Student Accounting Office was closed from the end of the business day on Monday, Dec. 23, through Jan. 2, 2020. All payments mailed to the lockbox during this time will be posted on or after Jan. 2, 2020, and will be reported on your 2020 1098-T as a payment.
Students may consent to receive their 1098-T Tuition Statement electronically. If you wish to opt in to electronic statements, please complete the following steps:
- Please visit the following webpage: http://www.ecsi.net/gateway/1098t-signup.html?school=7X
- You will be prompted to enter the name of the school. When you begin typing University of Maryland Baltimore, the form will start to auto-populate the list of institutions.
- Please enter your First and Last Name.
- You will be asked to enter your full Student ID number, beginning with “@00” (Example: @00123456). **Please DO NOT provide your SSN on the electronic consent application**
- Enter your primary email address, and follow the remaining prompts for submission.
- Each student who is enrolled and for whom a reportable transaction is made during the calendar year.
- Students whose qualified tuition and related expenses are entirely waived or paid entirely with scholarships
- Students for whom you do not maintain a separate financial account and whose qualified tuition and related expenses are covered by a formal billing arrangement between an institution and the student’s employer or a government entity, such as the Department of Veterans Affairs or the Department of Defense
- Upon request, any F-1 Student with an ITIN or SSN.
- Although your SSN or ITIN is not a requirement for admission to UMB, we are required to collect one or the other for the purpose of tax reporting. You may fulfill the requirement using this form: Form W-9S. Please do not submit this form via email, as this is not a secure means of providing this information.
Box 1 includes all payments received toward qualifying tuition and related expenses (QTRE). Qualified tuition and fees include all tuition and fees, excluding the following items:
- Housing (Pascault Row only)
- Student Health Insurance
- Student Accident Insurance
- Shuttle Fee
- APTA Membership Fees
- ASDA Membership Fees
- Board Examination Prep Fees
- CNL Certification Exam Fee
- Dental Hygiene Pins
Box 4 reports any adjustments made for a prior tax year. These adjustments can be a result of either of the following:
- Payments Received – If a student was issued a refund or reimbursement of QTRE made in 2019 that relate to payments received that were reported for any prior year.
- Amounts Billed – If the credit balance on the account was created in 2019 due to changes in payments for QTRE that were previously reported on the 2018 1098-T. Since Spring charges are always billed in December of the prior year, these charges and related payments are accounted for on the 1098-T for the prior tax year.
Box 5 includes all scholarships and grants paid toward a student’s total cost of attendance. The total cost of attendance is comprised of tuition, mandatory fees, books and supplies, computer fees, hospitalization insurance, malpractice insurance, room and board, transportation allowance, and fees associated with the Federal Direct Stafford loan and the Federal Direct Grad PLUS loan. Box 5 includes scholarships/grant payments toward the list of non-QTRE items charged to your tuition account above.
Examples of Scholarships and Grants reported in Box 5:
- Corporation or employer under a third-party billing arrangement
- DoD Tuition Assistance and any other support for servicemembers and dependents
- Federal Pell, SEOG, or other grants
- Institution scholarships/grants
- Private nonprofit or other organization scholarship/grant payments
- Scholarships restricted to room and board (Academic Affairs Housing Award)
- State grant, including vocational-rehabilitation
- Veterans’ benefits (Chapter 31, Chapter 33 (Post 9/11 GI Bill), and Yellow Ribbon)
Box 7 is the checkbox indicating if payments received toward QTRE on the 1098-T are for an Academic Period beginning January-March of the subsequent tax year. Spring charges are always billed in December of the prior year, which is why Box 7 is checked on your 1098-T.
Scholarships may be reported in both Box 1 and Box 5, as payments from any source, except scholarships that cannot be used to cover qualified tuition and related expenses QTRE, are reported in Box 1 up to the amount of QTRE.
Students may have an amount in Box 5 (Scholarships/Grants) that is greater than Box 1 (Payments received for Qualifying Tuition & Fees). The amount in Box 5, if greater, may be taxable depending on the source of funds. However, Box 5 includes some support such as VA benefits, that are not taxable even if aid exceeds payments for qualified tuition and related expenses. Please refer to IRS Publication 970 for further information on gift aid that is taxable.
*Institutional aid will be recorded as a grant, and will be counted in both Box 1 as a payment, and Box 5 as a form of gift aid.
The University is required to file a 1098-T for any current or formerly enrolled student whom had a reportable transaction during the tax year. This would include adjustments in Box 4 (i.e. a reduction in QTRE, or a refund issued to a student for a prior tax year) and adjustments in Box 6 (i.e. a reduction in any scholarship funds issued to a student for a prior tax year).