For Students

Please note, Federal Work-Study students can only hold one FWS position. Students may also hold a non-work study position concurrently.

Students should complete employment documents once they have been awarded FWS for the current academic year and have been hired by an approved FWS job site listed on our website.

**All documents listed under step one, including original I-9 identity documents, and step two must be submitted in person to our office. Please email FWS@umaryland.edu to schedule an appointment to turn in the documents.**

New Hire Employees:

Step One: Please complete section 1 of the I-9.

• https://www.newi9.com/

(employer code 14654) please save I-9 confirmation page as a PDF

Please review the following New Hire Resource prior to moving on to Step Two. 

• New Hire Federal Work Study Checklist

Step Two: 

Required Forms:

• Federal Work Study Information Sheet
• Job Certification (section two of this form must be completed by your approved supervisor before it is submitted to our office)
• Student Employment Agreement (Contingent I Student Agreement) (Students should leave the fields highlighted in peach/pink blank)
• Employee Supplemental Data Information
• Student Orientation (confirmation page must be printed and completed)
• Class Schedule (printed copy)

Step Three: Payroll Documents 

Please do not mail payroll documents until after submitting step one and step two documents to the Office of Student Employment in person and receiving a start date email. 

Please do not print and submit to the Office of Student Employment. 

You are responsible for mailing in payroll related forms to the address at the bottom of each form once you receive confirmation of your effective start date from the Office of Student Employment.

Per CPB, all payroll related forms must be typed. Please do not write on the forms as the documents will be rejected by CPB. Please be sure to also print the forms and add a wet signature as opposed to an electronic signature.

• 2024 W4 Form
  (Once you receive your start date email, you may enter that date under "First Date of Employment" on the bottom of this form)
• 2024 MW507 State Withholding Form
• Direct Deposit Form (No Voided Check Needed)*

*NOTE -Upon opening the form, employees are required to type directly into the appropriate fields.  When complete, the form will need to be printed, signed with a pen in blue or black ink and mailed to the address on the bottom of the form.

***Processing of payroll forms may take approximately six weeks from date received contingent on accuracy of submitted forms.***

Returning/Renewal Employees

All documents listed must be submitted in person to our office. Please email FWS@umaryland.edu to schedule an appointment to turn in the documents.

Please review the following Renewal Student Resource prior to completing the below documents. 

• FWS Renewal Procedures

Required Documents:

• Federal Work Study Information Sheet
• Job Certification (section two of this form must be completed by your approved supervisor before it is submitted to our office)
• Student Employment Agreement (Contingent I Student Agreement)
• Student Orientation (confirmation page must be printed and completed)
• Class Schedule (printed copy)

For Supervisors

Please note, receiving status of approval from our office can take between 7-10 business days from the date we receive all required and accurately submitted documents.

2023-2024 Forms 

• Supervisor Request Form
• Supervisor Acknowledgement Checklist
• Federal Work Study Orientation for Supervisors
• Off-Campus Community Service Contract Participation Agreement
• Off-Campus Non Profit Contract - Participation Agreement

Supervisor Timesheet Resources

Approving Timesheets Resource for Approved Supervisors

Announcements

• UMB off-campus federal work study jobs are only approved for the state of Maryland and the District of Columbia.
• Prior to accepting a job at an off-campus site, please contact the Office of Student Employment for guidance.
• Only students who are awarded FWS funds can participate in the FWS program.
• Students must obtain an approved FWS job prior to completing employment paperwork. 
• Students will not receive their first paycheck for four to six weeks after all payroll documents have been completed properly. Incorrect, incomplete, or missing payroll documents will delay the processing time.