Approved Travel Requests will establish encumbrances based off of the payment methods selected on each line of the Travel Request. The available payment methods in Concur are:

Out of Pocket expenses are any expense a traveler pays themselves - per diems and personal car mileage are also included as Out of Pocket expenses. Any expense on a Travel Request that uses an Out of Pocket payment method will establish an encumbrance after the Travel Request is fully approved. That encumbrance will be relived after an Expense Report associated with that Travel Request is processed to payroll. The full encumbrance amount will be relieved after the first Expense Report is processed to payroll.

TMC Card expenses are airfare expenses that are paid for using the TMC Card (UMB Card, Ghost Card, Travel Card). Any airfare using the TMC Card payment method will establish an encumbrance after the Travel Request is fully approved. That encumbrance will be relived after that charge is processed through Concur and posted into the general ledger. 

PCard expenses are any expenses that are paid for using the PCard. These charges normally include conference fees or hotels. PCard charges are not encumbered but will post to the general ledger as soon as the charge is reallocated in Quantum Financials.

Third Party expenses are any expenses that are paid for by a third party - generally a foundation or different institution. Third Party charges are not encumbered.