USGA: May 7, 2008 Meeting Minutes

I.                    Roll Call – by LM

II.                 Approve minutes 4/10/08 – nearly unanimous (1 opposition)

III.               Swearing in new senators – by JO’K

IV.              Officer Reports

A.     Vice President – Lindsey Marable: Rock Concert was successful.  Proceeds went to George Washington’s (member of UMB Outreach Council) cotillion.

B.     Treasurer – Tom Dunn: Review of spring treasurer’s report (hand out).  Allocated $54, 832.23, spent $51,965.05. 

C.     Secretary – Julia Chan: Bullpen party was fun, 472 tickets sold.  Student luncheon was a great success with over 800 student attendees.

D.     Parliamentarian – Jade Bernstein: no report. 

E.      Public Relations – Jannet Hseih: recap completed.  JH will send out shortly.

V.                 Other committee reports: Library committee report by Andy York: held it’s annual meeting.  Construction completed on the first floor.  Second and third floors will be completed in May.  Switching from Lexus Nexus to West Law.  There has been a budget cut so the library will monitor which journals are in use to make cuts. 

VI.              Old business:

A.    Constitutional Amendments (handouts)

                                                              i.      Attendance policy – Approved (26Y, 0N, 1A)

B.     MHEC Student Service Award – update: Dan Andersen was UMB’s nominee.  June 1 the winner will be announced.

C.     Swear in new officers: JO’K swore in JH.  JH swore in TD, MD, CC, JC, EC.

VII.            New Business: 

A.    Funding Appeal(s)

1.      IA appeal: Avida event not advertised 2 full cycles of USGA News (4 days late).  IA originally thought events could be done in summer.  Picked a date within the semester.  Funding allocated was $450 and would be reduced to $180 with 60% penalty.  Motion made to reduce penalty from 60% to 30% (same as previous appeals of this nature).  Motion approved (23 Y, 0N, 0A).

2.      USAD appeal: TD read statement by Maria Okafor, president of USAD on behalf of the USAD executive board (handout).  Minority Mixer event originally planned for March.  Was in the USGA News for 12 days.  Motion to reduce to 30%.  $600 was the amount originally allocated, would be reduced to $240 with 60% penalty.  Discussion of no representatives from USAD president.  Due to short notice and the fact that USAD wanted to have the event this semester and this was the last USGA meeting in which they could appeal, they were unable to have a rep present.  The statement was written as a back up that ended up being necessary.  Motion approved (20Y, 2N, 1A).

B.     Funding guidelines: edits were as follows:

1.      Section 5B changed to “…must be submitted in time to appear for a minimum of 3 regularly scheduled publications of the USGA News prior to the date of the Organization’s event.”

2.      Section 1C1i changed to “advertising flyer (if available)”

3.      Edits (handout) included Section 6B2c changed to 5 business days instead of 5 calendar days and ORF responsibilities include must attend informational meetings at the start of the semester, must have representation at both the funding and voting meetings, must submit the Funding Request with a USGA News blurb, advertising flier and dates of the required USGA News emails, and specification of contact preference, e-mail or phone. Also changes made for organizations charging UMB students for entrance shall return ticket profits to USGA.  For organizations trying to raise funds, they can accept additional donations rather than charge entrance.

4.      Motion to accept. Motion to make a friendly amendment (see above edits) approved unanimously.  Motion approved (23Y, 0N, 0A).

C.     Programming and Operations Budgets. Motion to approve Fall Operations budget of $8230 approved (22Y, 0N, 0A). Motion to approve September Programming budget of $11,552 approved (22Y, 0N, 0A).

D.    ABAE report

VIII.         Announcements

1.      Returning student senators please sign list.

2.      JH will send out a survey to senators on what they liked or didn’t like about the senate this year.

3.      Transportation survey will be sent to all students.  Short (90 seconds).  Please complete as soon as possible.

4.      2 students (Cyndi Chau and Neijma Celestine) for the Safety Committee meeting Thursday (5/8) at 10:30 AM.

5.      USGA senator expectations (handout), will be sent to presidents of schools (if not done so already).

6.      Hooding ceremony for graduate students 5/15, MSTF.

IX.              Important Dates

A.     Graduation:  5/16/08

X.                 Adjourn