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Yes, non-members are permitted to participate in your event. They must sign a waiver at the check-in desk on the 4th floor before participating or spectating. Event organizers are responsible for making sure all participants and spectators abide by all the policies.
Events that include minors will be reviewed on a case-by-case basis and must be approved ahead of time.
Groups are permitted to collect registration fees provided their money-handling process has been approved by the Associate Director. Dependent upon the amount of money expected, the group may be required to pay for a security officer to be present during the collection process.
Groups are not permitted to conduct any sort of gaming as part of their event. This includes 50/50 raffles, selling raffle tickets, selling scratchoffs, door prizes, etc.
The Event Planning Checklist 3.24.15 is designed to help all of our reservations have a smooth event. It includes ideas on how to advertise, organize, and plan your event.
All groups are permitted to have food during their event provided space and timing permit. Non-student groups must coordinate all food with Culinart, the exclusive caterer of the SMC Campus Center. Student groups/events can use Culinart or another food vendor if they wish.
Groups cannot reserve space the day of their event. If the space is available, they can use the space and any equipment not behind locked doors; however, they do not have exclusive access to the space. Groups must allow other URecFit members to use the space if they don't have a confirmed reservation.