Make a Reservation

  1. Before you request a reservation check the Room Availability Grid and Hours

    • The Room Availability Grid shows what rooms have been reserved.  Please keep in mind that the fact that a room appears empty does not guarantee that the room is available for your booking request.  A request submitted before yours could be pending approval or approved but not yet entered.
    • Events will not be scheduled to begin before or to run longer than the hours listed above.  This includes any time you may need for set-up, registration, clean-up, etc.
              
  2. Complete the Room Request Form

    • Room reservations must be made by completing the form.
    • You will have access to the room(s) you reserve at the time your reservation begins and will need to wrap up in time for the end of your reservation.  Please be sure to factor in additional time in your reservation for set up and clean up. This includes any time you may need to organize materials, load presentations, register your attendees, pack up displays, etc.
          
  3. Please allow at least 2 business days for a response

    • It doesn't speed things up to call or email - additional outreach can actually create extra work that inhibits us from being able to respond promptly to the electronic requests.
         
  4. Updates or Cancellations (as of December 4, 2013)

    • If you need to make any changes to your reservation or if you need to cancel your reservation, please send an email to SMC Campus Center Event Services.
    • If your event need to be canceled, notification must be received by Event Services no less than 72 hours prior to the event. Failure to cancel or notify Event Services of a room cancellation will result in a cancellation penalty, which may restrict future access to reserving rooms in the Campus Center.

Additional Requests

  • Coat racks, extra tables, slide advancers and special set ups can all be made through event services. Please write these requests in the additional comments section on your request. Event Services will work with you to finalize all details for your events.

Catering

  • If you are planning to serve food at your event, please contact Kat Palermo at (410) 706-0484 or umbcatering@culinartinc.com to make your arrangements at your earliest convenience.    

Students Serving Alcohol

  • Students who wish to serve alcohol at events must first obtain permission through the permit process: Student Alcohol Permit Packet. Student organizations who have received approval from SMC Campus Center Event Services to serve alcohol must then arrange to obtain the alcohol through Bon Appetit and pay to have a Bon Appetit bartender staff the event and serve the alcohol.  A Campus Police Officer must also be present for the duration of your event. For any questions, contact Event Services

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