Collaboration Tools

SharePoint and Teams – What Do They Offer?

Available Collaboration Tools

At UMB, Office 365 offers two collaboration tools available to all employees and students – SharePoint and Microsoft Teams. They offer similar functionality but each also offers unique functionality. Please review these tools below to help you determine what you feel will best suit the needs of your department/team/project.

SharePoint - Collaborative tool used to share documents, calendars, lists, forms, and content for a group. It is typically used to share and collaborate on file, but the discussions are done outside of SharePoint via e-mail, Skype or other lines of communication. Permissions can be defined at a site and/or document library level.

Teams - Chat-based workspace that integrates people, content, and tools; can be used for team of individuals that want to track all conversations and Office 365 documents (Word, Excel, PowerPoint, SharePoint, OneNote, Planner, Power BI and Delve) for a project and/or department in general. Teams is geared for a faster pace and a need to chat with teams and individuals on the fly and less formal than e-mail or other methods.

What both offer:

  • Shared calendar
  • Access for a team/department only
  • Access for people outside the organization
    • SharePoint requires specific security settings whereas Teams offers access as is
  • Ability to assign/change permissions
    • SharePoint allows for more granular permissions than Teams
What a SharePoint site also offers:
  • File repository where you primarily review/discuss/collaborate via discussion boards, newsfeed, or e-mail.
  • Manage data in lists
  • Use workflows and workflow approvals
What a Team also offers:
  • Group email address/inbox
  • File repository where you primarily review/discuss/collaborate via chat-based discussions and/or Skype.
  • Real time collaboration
  • Chat-based, one-to-one and private conversations

To request either a SharePoint site or Microsoft Team, please complete the appropriate request form:

SharePoint Request Form

Teams Request Form

If you aren’t sure which tool would best fit your needs, please contact your IT Help Desk for additional assistance.