UM Mailing Lists (Sympa)

A UM Mailing List is used to send messages to a group of email addresses.  Once created, owners of UM Mailing Lists have the ability to maintain their list through the UM Mailing List interface.  They can add or remove subscribers or configure the sending and receiving options of their list. 

The UM Mailing List interface will also show users what lists they are subscribed to. 

Users can access the UM Mailing List interface from: https://lists.umaryland.edu and logging in with their myUMid and password. 

Questions about transitioning from ListServ to UM Mailing Lists (Sympa)  

Frequently Asked Questions

Getting Started


Managing Subscribers


Managing a UM Mailing List

Support Documentation

Questions about transitioning from ListServ to UM Mailing Lists (Sympa)  

Q:What do I need to do to move my list to the new system?
A:

If you have a current email list on the ListServ system and you would like to move it to the new UM Mailing Lists system, please send an email request to help@umaryland.edu.

In the email message please include the name of the list and your contact information. 

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Getting Started

Q:

How do I access the UM Mailing Lists application? 

A:

You can access your UM Mailing List from the website https://lists.umaryland.edu.

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Q:What is my login for my UM Mailing List?
A:

UMB Mailing Lists use UMID Authentication.  Log in with your UMID and UMID Password.  

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Q:

How do I send a message to a UM Mailing List

A:

To send a message to your UM Mailing list, send an email message to the following address <Name of the list>@lists.umaryland.edu.

For example, if the name of the list is ‘testlist’ you would send an email to testlist@lists.umaryland.edu.  

NOTE: Some lists may be configured to only allow certain individuals to send emails to the mailing list.  

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Managing Subscribers

Q:

Is an owner of a list automatically subscribed to the list?

A:

No. 

The UM Mailing List system does not automatically subscribe a list owner.  Owners will need to subscribe to the mailing list.

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Q:How do I add an email address to a UM Mailing List?
A:
  1. Go to website https://lists.umaryland.edu and login with your myUMid and Password.
  2. If you manage more than one list, select the list under the “Your Lists” area on the left side of the page.
  3. Click on the “Admin” link on the left side of the screen.
  4. Click on the “Manage subscribers” link.
  5. To add a single subscriber, enter the email address in the “Add an user” field. 
    NOTE: Select the ‘quiet” check box if you do not want an email notification sent to the user that they have been added to this list.
     
  6. Click on the 'Add' button to add the email address to this list.

If you want to add a name to the subscriber, click on their email address in the subscriber list, enter their name, and click on the “Update” button. 

Click here to access the Quick Guide for information on how to add multiple subscribers.

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Q:How do I remove an email address from a UM Mailing List?
A:
  1. Go to website https://lists.umaryland.edu and login with your myUMid and Password.
  2. If you manage more than one list, select the list under the “Your Lists” area on the left side of the page.
  3. Click on the “Admin” link on the left side of the screen.
  4. Click on the “Manage subscribers” link. 
  5. Identify users to unsubscribe by clicking on the boxes next to their email addresses.
    NOTE: To select all subscribers on the page, click on the 'Toggle selection' button.
     
  6. If you do not want to notify the subscribers, select the 'Quiet' box.
  7. Click on the 'Delete selected email addresses' button to remove the selected subscribers from the list. 

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Q:

How do I get a list of the subscribers in a UM Mailing List?

A:
  1. Go to the website https://lists.umaryland.edu and login with your myUMid and Password.
  2. If you manage more than one list, select the list under the “Your Lists” area on the left side of the page.
  3. Click on the “Review Members” link on the left side of the page.

Subscribers are listed on the right side of the page.

By default, the system shows 25 entries at a time.  You can increase this number using the “Page Size” drop-down menu on the far-right side of the page.

You can also reorder the list of subscribers by email address or name by clicking on the “Email” or “Name” column header.

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Managing a UM Mailing List

Q:

How do I add an owner to a UM Mailing List?

A:

1.    Go to website https://lists.umaryland.edu and login with your myUMid and Password.

2.    If you manage more than one list, select the list under the “Your Lists” area on the left side of the page.

3.    Click on the “Admin” link on the left side of the screen

4.    Under the Admin option, click on the “List definition” link.

5.    Under Owner (owner) on the right side of the screen:
     - Enter the email address in the “email address” field.
     - Enter the owner’s name in the “name” field.
     - If you want the new owner to be able to add/remove owners,
       click on the drop down arrow to the right of the profile field
       and select “privileged”, otherwise leave“normal."

6.    Click on the 'Update' button at the bottom of the page to add the
       new owner to this list.

NOTE: Only an owner can add an owner to a UM Mailing list.
           Only one owner can be added at a time.

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Q:

How do I remove an owner from a UM Mailing List?

A:

1.    Go to website https://lists.umaryland.edu and login with your myUMid and Password.

2.    If you manage more than one list, select the list under the “Your Lists” area on the left side of the page.

3.    Click on the “Admin” link on the left side of the screen

4.    Under the Admin option, click on the “List definition” link.

5.    Under Owner (owner) on the right side of the screen:
     - Select the email address of the owner you want to remove and press the Delete key (on the keyboard).
     - Select the name of the owner you want to remove and press the Delete key (on the keyboard).

6.    Click on the 'Update' button at the bottom of the page to remove the owner from this list.

NOTE: Only an owner can remove another owner from a UM Mailing list.
          Only one owner can be removed at a time.
          You must leave at least one owner on the list.

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Q:

How do I configure who can send messages to my UM Mailing List? 

A:

The "Sending/Reception" tab on the List Administrator page lets you define the permissions for sending messages to the list.

If your list was migrated from the ListServ system, by default the “Sending/Reception” option is set to “Closed”.  This means that no messages can be sent to the list until the owner configures the “Sending/Reception” option.  

We do not recommend the "public" option since this will make your list available to anyone including spammers.

If you have a question about a certain “Sending/Reception” setting, please contact the IT Help Desk.  

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Q:What is the “Digest” option? 
A:

By default, the Reception Mode is set for “Direct Reception”; subscribers will receive messages immediately once they are sent to the distribution list.

Subscribers can change their “Receiving Mode” for a certain list by logging into the UM Mailing List interface.
The “Digest Mode” collects and sends the subscriber messages once a day. 

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Q:

How do I prevent subscribers in my UM Mailing List from being able to receive messages in digest?

A:

If you do not want subscribers to be able to receive messages in digest, you can make the "digest" option unavailable by deselecting it on the "Sending/Reception" tab when you log in to manage the list.  

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