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Google Docs (Collaboration Groups for Faculty and Staff)

In order to facilitate collaboration among UM faculty and staff members on documents that do not contain sensitive information, an exclusive University of Maryland Google Docs document collaboration domain has been created.  This domain is separate and apart from the generic Google Docs which is theoretically accessible to virtually anyone in the world.

UM's Google Docs Domain can be accessed here:  http://docs.collab.umaryland.edu

With Google Docs UM users can:

  • Upload and access documents from multiple locations
  • Create new documents, spreadsheets, presentations, drawings, and forms
  • Collaborate on documents in real-time

Click here for more information about Google Docs.

NOTE: Google Docs should only be used when collaborating on documents that do not contain highly sensitive information (e.g., data that is protected by HIPAA, FERPA, etc.).

Help Topics

Getting Started

  • How do I access Google Docs?
  • I am having trouble accessing Google Docs. What do I need to check?
  • What is my Google Docs username and password?
  • How do I request a Google Docs Account?
  • Can I use my existing Google Account to access Google Docs? 
  • How do I request a Google Docs Group?
  • I already have a Google Docs account. How can I be added to a Google Docs Group?
  • Can I access other Google Applications such as Mail and Calendar?
  • Getting Started Guide
  • Navigating in Google Docs with your 'Docs List'

Sharing

Click here for more help topics about Sharing files in Google Docs

Organizing your Documents

Click here for more help topics about Organizing your Documents

Collaborating

Click here for more help topics about Collaborating in Google Docs

Support Documentation

Q:
How do I access Google Docs?
A:

The URL for Google Docs is http://docs.collab.umaryland.edu
 

Q:I am having trouble accessing Google Docs. What do I need to check?
A:

If you are experiencing problems accessing Google Docs, here are a few things to check:

1. Make sure you open a new  browser window and then go to http://docs.collab.umaryland.edu.  You will  be re-directed to a shibboleth log on screen.

2. When you are finished, sign out of Google Docs and close your browser.  You are not completely signed out until you close the browser.

3. Do not make https://shibboleth.umaryland.edu/idp/Authn/UserPassword a favorite or bookmark.  It will not work. If you wish to create a favorite or bookmark for GAE, create the favorite or bookmark manually and point to http://docs.collab.umaryland.edu.

4. Make sure you only have one session of Google Docs open.
 

Q:What is my Google Docs username and password?
A:

Google Docs uses UM Authentication. Users should log into Google Docs with their UMID and password.

For more information about your UMID and password click here.
 

Q:How do I request a Google Docs account? 
A:

To set up a Google Docs account, contact the IT Help Desk (include your name and email address).
 

Q:Can I use my existing Google Account to access Google Docs? 
A:

No.  In order to use Google Docs, you will need to set up a new Google Docs Account. 
 

Q:How do I request a Google Docs Group?
A:

To set up a Google Docs Group, Group Leaders should contact the IT Help Desk. 

Group Leaders will need to provide the name of the group as well as a list of the members (Include names and email addresses). 
 

Q:I already have a Google Docs account. How can I be added to a Google Docs Group?
A:

The group leader for the Google Docs group needs to contact the IT Help Desk with your name & e-mail address.
 

Q:Can I access other Google Applications such as Mail and Calendar? 
A:

No.  At this time the only Google Application available in a UM Google Docs Group is Google Docs.
 

Q:Can I invite individuals outside of University of Maryland to collaborate on a document?
A:

Yes.  Click here for more information on how to share and invite someone to collaborate on a document.