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Student Pre-departure Checklist
Student Pre-departure Checklist
This checklist is intended for students traveling on programs related to the University of Maryland, Baltimore (UMB) Center for Global Education Initiatives, but it also contains good advice for anyone traveling internationally.
REQUIRED documents to review, sign, and submit to the UMB Center for Global Education Initiatives (CGEI)
- International travel warning and release form: Read the entire attached document that includes the UMB International travel risk policy, basic resources for assessing international travel safety, and the UMB international assignment warning and release of liability. Please initial each page and sign and date the last page of the document before submitting it to CGEI via email or at our office in the student center. The document needs to be witnessed by an individual who knows you or a UMB staff member. It does not need to be notarized.
- Program obligation letter for CGEI travel grantees (request from CGEI if you did not receive a copy with your award letter).
- Copy of your passport and visa (if a visa is required).
- If you intend to receive credit (and financial aid) for your experiential global learning opportunity, you are responsible for working with your school and academic mentors to ensure that all documents for those processes are completed.
- Faculty leaders will set the in-country dates for the project. Any personal travel plans you are doing before and/or after the project period should be discussed with your faculty project leader.
- CGEI will assist in planning and securing your flight itinerary through UMB’s travel agents. If you are not traveling with your group, please speak to CGEI and your faculty mentor about scheduling personal travel before and/or after your trip to best coordinate logistics for your arrival and/or departure from your project country.
- Consult your faculty leader about securing visas for entering your project country and any need for transit visas in stopover countries.
HOUSING AND IN-COUNTRY LOGISTICS
- Faculty leaders will provide you with information regarding in-country logistics such as housing, meals, transportation, and guidelines/rules that students will be expected to follow during the project. They will review any preferred processes that they or their international partnering organization have for students, including how to pay for these in-country services.
- Please review all of the required information in the U.S. Department of State’s International Travel Checklist and specifically read the country information, including health and safety information, locations of embassies and consulates, passport and visa requirements, and local transport information.
CGEI ORIENTATION & PRE-DEPARTURE SESSIONS
- All faculty leaders and students are required to attend an orientation session (Tuesday, March 28, 5 p.m.-7:30 p.m.) that will cover: 1) UMB safety and security policies including understanding services provided by International SOS, and 2) team building and conflict resolution.
- Faculty leaders will coordinate project-specific sessions with their student team. You should expect to attend at least two to three sessions and complete assignments as given.
- Complete this required course, Ethical challenges in global health. Follow the steps required to print out a certificate of completion and submit it to the center.
- If your project includes research, your faculty leader will instruct you to complete the research and human subjects training (UMB Biomedical Research or Social & Behavioral course) and provide a certificate of completion.
Make an appointment with the UMB Travel Clinic (appointments are limited so call at least six to eight weeks before your departure date) or consult your primary care physician if your insurance will cover the costs for:
- Required vaccinations and travel medication (please discuss all country destinations including layover cities for vaccine requirements).
- Discuss management plan for any chronic or acute conditions.
- If you have regular medication to take with you on your travels, you may want to ask the travel clinic about whether your medication is legal to have in your possession when entering and staying in the host country. You should carry proper documentation from your doctor for medications when advised.
- Inform faculty leaders about your health management plan, if needed.
Before you leave, you are required to register with International SOS, UMB’s Global Travel Assistance Program. Please note that International SOS provides emergency medical and evacuation services; your primary health insurance should be maintained as your first insurer.
- Your registration allows International SOS to assist you more expeditiously if you are in need of their services while overseas.
- This service provides extensive pre-departure information about your destination country. Visit the country page of your destination(s) and be informed about traveling there and take note of any precautions to make your trip as safe as possible.
- Download their app to your phone from International SOS’s website. When you open the app, it will know your location and instantly provide a button for you to connect with their closest office to assist you. You can call them if you experience a medical condition or have a question about your safety. They are there to assist you any time of day or night. They will call UMB on your behalf if they need to authorize any procedures.
- Have an International SOS card. You will receive one if you attend a CGEI orientation session, you may pick up one from CGEI’s office on the third floor of the SMC Student Center, or print it out from UMB’s International SOS website.
- ATTENTION: Please consider your personal travel schedule/itinerary and any situation at home in order to make a decision about purchasing extra travel insurance. Extra travel insurance will cover, for example, a personal or family event that leads to a disruption in your planned travels that would cover airline ticket change fees or price adjustment, especially for personal travel booked on nonrefundable tickets. International SOS covers evacuation for medical or security purposes only for you as the traveler.
U.S. STATE DEPARTMENT (STEP)
- Register your trip with the State Department’s STEP program before you leave the United States. You will receive important information from the embassy about safety conditions in your destination country. If necessary, the U.S. embassy will notify you in case of emergency, including natural disasters, civil unrest, or even a family emergency.
- Know the project goals and deliverables and complete pre-departure assignments from your faculty leader.
- Familiarize yourself with any in-country guidelines and rules from your faculty leaders (including cultural norms).
- Ask your faculty leaders about bringing any small tokens of appreciation for your in-country hosts or any supplies necessary for the project.
If you have questions, please contact the Center of Global Education Initiatives at 410-706-0882 or by email. All documents may be submitted by email or to our office in the SMC Student Center, Suite 302.