Satisfactory Academic Progress (SAP)Girl Studying

Quick Links: Institutional Policy | Probation | Denial

Federal regulations require the University to establish and apply reasonable standards of satisfactory progress for the purpose of the receipt of financial assistance under the programs authorized by Title IV of the Higher Education Act. The law requires institutions to develop policies regarding satisfactory academic progress (SAP). Each institution must design criteria, which outline the definition of student progress towards a degree and the consequences to the student if progress is not achieved. UMB students who wish to be considered for financial aid must maintain satisfactory progress in their selected course of study as set forth in this policy.

Institutional Policy

The Office of Student Financial Assistance & Education evaluates student academic progress at the beginning of each award year. Students are evaluated on the basis of grade point average (G.P.A.), credit hour completion and maximum time frame limitation.

  • Minimum Cumulative Grade Point Average
    Undergraduate students must maintain a minimum cumulative GPA of 2.00 *
    Graduate students must maintain a minimum cumulative GPA of 3.00 *
  • Credit Hour Completion
    Students are required to meet a measure of incremental progress.  This means that students must complete more than 50% of attempted credits per semester.
  • Maximum Time Frame Limitation
    • Undergraduate students are subject to a quantitative measure of progress. Students must complete requirements for a degree within 150% of standard time frame (for instance, a student enrolled in a 2 year program may take no longer than 3 years to complete it or a student enrolled in a 4 year program may take no longer than 6 years to complete it). (For example, the student must complete his or her program after attempting a maximum of 180 credits for a 120-credit program).
    • Graduate students must complete their programs of study within 7 consecutive years; students enrolled in dual programs must complete both degrees within 7 years. Federal regulations require that UMB track the academic progress of financial aid recipients from the first date of enrollment at UMB, whether or not aid was received.
  • Institutional Procedures
    Students are notified of the SAP policy in the UMB Graduate and Undergraduate Catalogs.

Probation

Undergraduate students who fail to meet the minimum 2.0 cumulative GPA standard or fail to complete at least two-thirds of cumulative credits attempted will be placed on Financial Aid Probation. A student seeking to reestablish academic good standing to retain eligibility of financial aid will be placed on probation for one semester before being denied aid.  A student may reestablish academic good standing by:

  • Achieving the required GPA for the program by the end of probationary semester.
  • Completing more than 50% of attempted credits by the end of the probationary semester.
  • Students must adhere to an educational plan. If a student fails to follow the Educational Plan, their financial aid eligibility will be suspended.

Denial

Undergraduate students who are on Financial Aid Probation status and fail to maintain the minimum completion rate of 50% (66%) and fail to maintain the minimum cumulative GPA of 2.0 will be placed in Financial Aid Denied status for the following semester of enrollment.

If a student has been granted a probational semester, he/she will be denied assistance if, at the end of the probational semester:

  • The student's GPA is below the minimum requirements as defined by school or program.
  • The student does not complete 50% of his/her credit load per semester.

Graduate students will be denied assistance, with no probational semester, if he/she reaches the maximum time frame for completion of his/her program of study.

Any student denied financial aid who can prove (extenuating)-special circumstances pertaining to their case may appeal the decision denying aid.  Extenuating circumstance are defined as environmental conditions outside of the student’s control (ex. death in the family or severe illness). Extenuating reasons that specifically address why you failed to meet SAP requirements outlined in the Office of Student Financial Assistance SAP policy. Your future plan for academic success and degree attainment. Students who have been denied aid may be reinstated after one year of satisfactory progress and a positive decision from the appeals committee. Please note that all appeals should include third party documentation to support your claim.

*Some schools require higher cumulative GPAs; please check with your desired school for accurate GPAs.