Bylaws

Articles

ARTICLE I – NAME

The name of this organization shall be The Diversity Advisory Council (hereinafter referred to as DAC).

ARTICLE II – MISSION AND PURPOSE

Mission: The DAC will provide recommendations to the President, promoting the University’s commitment to diversity, inclusion, and equity. The DAC will enhance the environment to ensure valuing diversity and cultural competency, creating a culture of inclusion, and achieving equity become guiding principles in every aspect of the University’s activities. 

Purpose: The DAC shall take on a leadership role, participate in, and have a voice in the development of institutional policies and procedures. The DAC implements the tactics identified in the University’s strategic plan in order to achieve the diversity and inclusion goals.

ARTICLE III – MEMBERSHIP

Section 1. Appointment. Members are appointed by the President. Students will be nominated by the USGA and the Graduate Student Association (GSA).

Section 2. Representation. Membership of DAC shall consist of designated representatives from constituent schools and governance organizations of UMB. Each of the seven schools may designate up to two (2) employees (at least one (1) faculty member) to serve as members of the DAC. One faculty or staff member from each school will serve as their school’s liaison.

Membership will include: at least seven (7) staff members, including central administration; one (1) postdoctoral fellow; one (1) diversity fellow; two (2) members from shared governance bodies (Faculty Senate and Staff Senate); and two (2) students. 

Section 3. Terms of service. Each faculty/staff member will serve for an initial two (2) years and may be re-appointed to serve an additional two (2) year term.

Each student member will serve one (1) year and may be re-appointed to serve an additional one (1) year term.

Section 4. Ex-officio members. Chief Accountability Officer/Vice President of Operations and Planning and Director of Diversity and Inclusion Initiatives shall serve as DAC members, not subject to the terms of service contained in Article III, Section 3.

Section 5. Member duties. Members shall:

  • Actively participate in activities and programs of the Council 
  • Attend at least eight (8) monthly meetings per academic year (which includes no more than two (2) attendances via teleconference and no more than two (2) absences)  
  • Serves on at least one standing committee
  • Maintains visibility of the work of the DAC among employees of their respective school or organization and the community

Additionally, members who serve as DAC liaisons are responsible for communicating DAC efforts in their respective schools. In addition, liaisons act as the information conduit between the DAC and their respective schools.

Section 6. Member resignation and absences. Resignation from the DAC must be in writing and received by the Chair. Members who are unable to meet the attendance requirement in accordance with Article IV, Section 5 may be asked to resign.

Section 7. Vacancies. All member vacancies are to be filled by Presidential appointment.

ARTICLE IV – OFFICERS

Section 1. Officer Positions. The Officers of the DAC shall be: Chair, Vice Chair, and Secretary. All officers must be existing members of the DAC in order to be elected to the position.

Section 2. Terms of Service. The term of office shall be for two (2) years. Officers may be re-elected for one additional term, with a maximum of five (5) years of total service on the committee.

Section 3. Nominations. It shall be the duty of the Chair to appoint a nominating committee of not less than three (3) members who place in nomination one or more names for each elective office. In order to permit full consideration of the candidates, a listing of the nominees will be transmitted to the members with the notice of the meeting at which the election will be held. After formal presentation of the nominations at the meeting, the Chair will provide an opportunity for additional nominations from the floor.

Section 4. Elections. Officer candidates will be nominated by DAC members.

Elections shall be by ballot. In all instances, the candidate receiving the greatest number of votes for an office shall be declared elected to the office. If, however, there is only one candidate for an office, the ballot may be dispensed by unanimous consent.  A quorum of 51 percent of active members is required to hold the elections.

Elections of officers shall be held during the June DAC meeting. Officers will assume their duties July 1.

Section 5. Vacancies. Chair vacancies will be filled by the Vice Chair. Vice Chair and Secretary vacancies are to be filled by nomination by the DAC through a Special Election at the next regularly scheduled DAC meeting.

ARTICLE V – DUTIES OF OFFICERS

Section 1. Chair. The Chair shall preside at all meetings of the DAC and assist in the efficient operation of the Council and call special meetings as may be required. The Chair shall provide liaison services, as assigned by the President, between the DAC and other federal, state, nonprofit, and community-based agencies in the community. The Chair may appoint members to chair standing and ad hoc committees and will provide directional support for those committees. The Chair shall act on urgent DAC matters between meetings.

Section 2. Vice Chair. The Vice Chair shall preside at DAC meetings in the absence of the Chair. The Vice Chair shall function as directed by the Chair to assist in the efficient operation of the DAC. The Vice Chair shall prepare an annual report of DAC activities at the end of the fiscal year.

Section 3. Secretary. The Secretary’s duties include assisting in the preparation of notices of all meetings, preparing and keeping minutes of all meetings, and keeping such records as required. The Secretary shall coordinate and organize administrative and technical tasks for DAC events and functions.

ARTICLE VI - MEETINGS OF MEMBERS

Section 1. Regular meetings.Regular meetings of the members shall be held on a monthly basis, at a time and place designated by the Chair. Up to two regular meetings may be cancelled during a calendar year.

Section 2. Special meetings. Special meetings may be called by the Chair or requested by a majority of the DAC, to be communicated to and approved by the Chair.

Section 3. Notice of meeting. Electronic notice of each meeting shall be given to each member not less than two (2) weeks prior to the meeting.

Section 4.Quorum. The members present at any properly announced meeting shall constitute a quorum.

Section 5. Voting. All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote takes place.

ARTICLE VII – STANDING AND AD-HOC COMMITTEES

Section 1. Committee formation. The DAC may create or change committees as needed.

Section 2. Standing committees. The DAC shall consist of the following standing committees:

  1. Communication and Marketing
  2. Education and Awareness
  3. Evaluation and Assessment

The Communications and Marketing Committee is responsible for the dissemination and publication of DAC services, initiatives, and innovations to membership and the UMB community. The committee will focus on all forms of messaging to provide a comprehensive diversity marketing plan detailing strategic themes and major accomplishments. The Committee will work through the Office of Communication and Public Affairs in disseminating DAC messages.

Functions/Responsibilities: The Communications and Marketing Committee shall function in an advisory and consulting role in the following ways:

  • To share evidence-based best practices that support diversity and inclusion initiatives
  • To increase recognition and appreciation of the value that diversity and inclusion brings to the UMB community
  • To share learning opportunities and resources that increase knowledge of diversity and inclusion
  • Promote continuous improvement of an inclusive campus culture
  • Identify and develop the brand messaging and themes to use in marketing to various constituencies on campus
  • Create a marketing plan and budget for the upcoming fiscal year
  • Collaborate with Communications and Public Affairs Office in creating and disseminating materials
  • To provide quarterly reports on DAC activities
  • Maintaining and updating DAC website
  • Create designated spot in The Elm

The Education and Awareness Committee is responsible for providing leadership in advancing learning and scholarship to build and sustain a community and culture of inclusion. 

Functions/Responsibilities: The Education and Awareness Committee shall function in an advisory and consulting role in the following ways:

  • To facilitate cross-communication of diversity- and inclusion-related activities, programs, and initiatives occurring within UMB schools and departments
  • Recommend initiatives that promote diversity, inclusion, and cultural competency throughout UMB
  • Recommend programs that prepare faculty and staff to incorporate cultural competency into the professional and learning environments
  • Promote interdisciplinary programs to help build cultural competence among students in the health, legal, and human services professions
  • Provide resources and strategies to actively recruit excellent, qualified diverse staff, faculty, and students
  • Create and compile city information about resources for diverse campus populations, particularly for new hires
  • To provide quarterly reports on DAC activities

The Evaluation and Assessment Committee is responsible for routinely evaluating and assessing the effectiveness and impact of diversity- and inclusion-related activities, programs, and initiatives at UMB.

Functions/Responsibilities: The Evaluation and Assessment Committee shall function in an advisory and consulting role in the following ways:

  • To establish measurable outcomes to assess the effectiveness and impact of diversity- and inclusion-related activities, programs, and initiatives at UMB.
  • Evaluate metrics as articulated in the strategic plan to measure performance in each priority area
  • Contribute to periodic environmental scans or surveys to assess campus climate on diversity and inclusion issues in collaboration with Institutional Research and Accountability
  • Review internal and external reports that relate to diversity, inclusion, and cultural competency, including the Cultural Diversity Progress Report, and HR Employee Action Analysis
  • To provide quarterly reports on DAC activities

Section 4. Ad-hoc Committees. Ad-hoc committees shall be assembled by the Chair as needed.

Section 5. Committee Chairs. Each committee shall have at least one Chair to lead the committee’s activities. The Chair may appoint all committee chairs.

Section 6. Terms of Service for Committee Chairs. The term of office for the committee chairs/co-chairs of the DAC shall be one (1) year. These members may be re-elected for one (1) additional term.

ARTICLE VIII - AMENDMENTS TO THE BYLAWS

Section 1. The Bylaws shall be reviewed on an annual basis by an ad-hoc committee appointed by the Chair.

Section 2. Amendment of Bylaws. Amendments to the Bylaws shall be submitted to the DAC members for their approval and adopted with the concurrence of the majority. The DAC Bylaws may be altered, amended or repealed by the members by a majority vote at any monthly with prior notice or at a special meeting called for that purpose.