Coeus 4.3.4 highlights: Read about them here. Coeus 4.3.4 was implemented on August 12, 2009. ARRA Stimulus
You are now required to identify whether or not you are applying for Stimulus funding (funding made available as a result of the American Recovery and Reinvestment Act (ARRA). The tab to the far right in Proposal Development is now called ARRA (Stimulus). From that tab, click the ADD button. In the search screen, enter an asterisk to find all values. Then highlight the appropriate selection [either ARRA Funding (Stimulus) or Regular Funding] and click OK.
UMB's Stimulus website Coeus User Group Meeting - Notes from prior Coeus User Group meetings
Coeus User Group meetings will be held quarterly beginning in January 2010. To receive meeting announcements and time-sensitive information about Coeus such as scheduled downtimes and upgrades, contact Marjorie Forster to be added to the Coeus email list.
Updated Grants.gov Proposal Tools
The “NIH Grants.gov Final Checklist” tool and the “NIH Checklist of Narrative Attachments” tool have been updated and are now available. Grants.gov Subaward Budget
If you are including a Subaward Budget form as part of your Grants.gov application, we have noted that there is a reduced chance of error if you use the Subaward Budget form from this site. The Subaward Budget form is not used for modular budgets. Download the Subaward Budget Form. WARNING: Open file with Adobe Reader ONLY. GRAs and routing of fellowship applications
If you have a GRA paid through the Graduate School, please follow these instructions for proper routing of a fellowship application. Initiate the proposal through the Mentor's unit. The graduate student applying for the fellowship should be entered as the Investigator. The Mentor's unit should be the Lead Unit, and if it is a Center, be sure to add the Mentor's primary appointment department on the Investigator tab. The Graduate School (GS) unit may be deleted from the Investigator tab.
Fixing Investigator-Key Person Errors
The Principal Investigator should be listed only on the Investigator tab. If you have listed the Investigator on both the Investigator tab and the Key Person tab, this will need to be corrected. Delete the Investigator on BOTH tabs. SAVE. Add Investigator and effort and select lead unit. SAVE. Make sure Investigator is in the list of Aggregators in Edit → Proposal Roles. Note that if you do not "Save" the proposal after each step, Coeus gets confused...you may get errors to the effect that the proposal person does not exist. Investigator vs Key Person
The Investigator tab should list ONLY the Principal Investigator for the proposal or agreement. All other co-investigators, subrecipient investigators and other key persons and other significant contributors are to be listed on the Key Person tab. The only time that it is appropriate to have more than one investigator on the Investigator tab is when the proposal is a "multiple PI" application as defined by the agency/sponsor. The NIH provides a good definition of key personnel, and guidelines for its Multiple Principal Investigator proposals.
Proposal Final Copies
The final copy of a proposal, as submitted to the sponsor with signatures, must be uploaded as a Narrative attachment. If you have submitted a proposal approved by ORD and you are wondering why the status of the proposal in Proposal Development still says "Approval in Progress", it may be that ORD does not realize that the final copy of your proposal has been attached. Be sure to contact the ORD official who reviewed the proposal once the final version has been uploaded. To upload narratives (e.g. final version of research plan, final signed proposal) while a proposal has the status of "Approval in Progress", you must replace an existing attachment. PDF format should normally be used for all narrative attachments, with the exception of routed agreements (e.g., MOUs) which may be attached in Word format. Reminder for Aggregators
If you are an administrator who is creating a proposal for an investigator, remember to give the PI rights in the proposal. Once you have saved a proposal, go to the Main Menu and choose Edit---Proposal Roles. The list on the left side of the Proposal Roles screen is a list of users in your unit. Drag and drop the PI's name from the list to the role of Aggregator. The Aggregator role allows the PI to certify the proposal and "Submit for Approval". The PI must "Submit for Approval" to provide the electronic "signature" for the proposal certification.
Item #11 on the Other Project Information form
Every now and then, your Grants.gov proposal may require an attachment at #11 on the R&ROther Project Information form. Item #11 is called "Other Attachments". For this attachment, use the Narrative Type called "Other". You may select "Other" as a Narrative Type multiple times if multiple attachments are required for #11.
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