COEUS: The Version C Forms are now ready for use in Coeus. However, proposals involving human subjects (except exempt) will need to be submitted using the Adobe Package of the SF424 R&R Forms at the current time.
- Budget Justification narrative type - use S2S_Budget_Justification
- The cover letter narrative type has been renamed. All the narrative attachment checklists have been updated on the Coeus Proposal Toolkit page.
- Base salary - If you simply complete the "Calc Base" for Budget Persons (running man), the Base Salary field will not be completed on the Detailed Budget. You must either manually enter the base salary for each period (e.g., Base_salary_p1) OR click the button "Calculate All Base Sal" at the lower right of the Budget Persons window (running man).
- Validations - we noticed some that are not working (e.g., missing biosketches). We understand that MIT is working to fix this; in the meantime, double check your attachments.
NIH FORMS-C: Proposals involving human subjects (except exempt) will need to be submitted using the Adobe Package of the SF424 R&R Forms at the current time. We will not have the ability to use System-to-System submission for proposals using the Planned Enrollment Report form in the new FORMS-C of the SF424 R&R until a “patch” is created, tested, and incorporated into Coeus. This is expected by late October. Until further notice, please use the Adobe Package for submission of proposals on the SF424 R&R that involve human subjects.
NIH ENFORCING PAGE SIZE LIMITATIONS: NIH added a new error validation that rejects applications with ANY pages over 8.5 in x 11 in. The size requirement is not new, but the fact that a SINGLE PAGE being slightly off in size will stop a proposal is a new twist (and challenge). Read more
IMPORTANT COEUS WORKAROUND: A situation arose as a result of the latest update to Coeus that everyone needs to be aware of. When you have a proposal that is a Resubmission of a Renewal, you must enter "Renewal" on the Proposal screen in Coeus as the Proposal Type (not Resubmission). Then, in the Questionnaire, respond "yes" to the question about whether this proposal is a Renewal. This response opens the question about Previously Reported Patents (which is only required for Renewal applications). Finally, when the proposal gets to SPA, SPA will request that the Proposal Type be changed "behind the scenes" to "Resubmission". This will ensure that it goes through to NIH correctly, both WITH the Patent Question answered and marked as a Resubmission.
Kuali Coeus Project: Over the next year, UMB will transition from our current Coeus system to the new Kuali Coeus system for our electronic research administration needs. The Kuali Coeus Project website will include project updates and information.
Coeus is UM's fully integrated software solution that supports the research community's needs to electronically create and route proposals for sponsored research project awards to external sponsors, and to submit proposals for federal funding to Grants.gov
Coeus is accessible through the myUM portal to faculty and research administrators with internet access and who either have the required Java Run Time application on their computer or sufficient privileges/rights to download and install the correct Java version. Coeus provides the ability for research faculty to work on the science concurrent with an administrator or designee working on other areas, such as the budget. This is a vastly different model than similar software packages that allow only one user to work on a proposal at a given point in time. The electronic version of the completed proposal is subsequently routed using the Coeus approval engine for submission through Coeus to federal sponsors via Grants.gov (the Internet-based clearinghouse used to manage the posting and submission of grant opportunities on behalf of twenty-six federal sponsors), or using mail or a sponsor's electronic submission system.
Coeus is composed of three main modules:
- Proposal Development
- Institute Proposal (Proposal Data Information Storage)
Together these three modules enable a direct link between the proposal and the subsequently funded award. These data are interfaced with eUM Financials and made accessible through a reporting mechanism, RAVEN Coeus, to provide the University community with a clear, concise and timely view of vital pre-award and post-award statistics. In addition a fourth module, Subcontracts, tracks subrecipient agreements issued by UM under sponsored awards.
For more information about Coeus or the Coeus Consortium, go to http://www.coeus.org/