Center for Information Technology Services

Business Services

The Business Applications Team has responsibility for central financial, human resource and research administration systems. This includes working with the UM central administration offices and campus end users to support the following systems:

• eUM Systems:
  eUM was a multi-year project to replace UM's core administrative applications and all modules are now in production.  CITS has recently developed electronic timesheets for exempt employees that are fully integrated with eUM.  For more information, visit http://www.umaryland.edu/eumb/
  
  Modules comprising eUM systems include:
  - HR
  - Payroll
  - Time and Labor
  - Commitment Accounting
  - Electronic Timesheet (for all employee classes except faculty)
  - Electronic Travel request and expense reimbursement
  - Financials
  - Purchasing
  - Budgeting
  - Procurement Card
  - Grant Billing
  - Accounts Payable
  - Accounts Receivable
  
  
• RAVEN:
  Reporting And Viewing ENterprise DATA. RAVEN is a tool that allows users to analyze and download information from eUM's financial system.  Data can be organized in numerous ways, examples are: Department, Program, Fund Source, Expense Type, Project or Grant Type.  RAVEN has the ability to "slice and dice" data in ways convenient to both large groups and persons with unique requirements.  To gain access to RAVEN, visit http://www.fincsvc.umaryland.edu/images/ravenaccess.pdf
  
  
• UM Telephone Tracking System (MySoft):
  The COMPCO MySoft Telephone Tracking System (VOICECOM) produces telephone management and billing reports for UM.  For more information, visit http://www.umaryland.edu/cits/docs/instructions.doc
  
  
• Coeus:
  Coeus is UM's fully integrated software solution that supports the research community's needs to electronically create and route proposals for sponsored research project grants to external sponsors, especially the Federal Government. It is intended to replace the legacy HP3000 Grants and Contracts System.  COEUS is composed of three main modules:
  - Proposal Development
  - Institute Proposal (Proposal Data Information Storage)
  - Award

Together these three modules will enable a direct link between the proposal and the subsequently funded award.  Once these data are interfaced with eUM Financials and made accessible through a reporting mechanism, the UM community will be provided a clear, concise and timely view of vital pre-award and post-award statistics.  For more information, visit http://www.umaryland.edu/coeus

•  Document Imaging/Management 
  Currently 150 defined campus users working with the system and using this service

  Value to the campus/savings already realized:

  Significant cost savings associated with space required for paper storage and manual retrieval of paper documents

  Instant access to documents which vastly improves business process efficiencies, thereby providing improved service to UM students, employees, and customers

  Integration with UM’s enterprise business and student systems

  Automated workflow that eliminates inter-office paper-based mail

  Positive adoption based on user feedback and number of successful implementations. Number of imaged documents currently residing in system is 290,000 consisting of an estimated 870,000 total pages( assuming each document consists on average of 3 pages