Center for Information Technology Services

Privacy Statement - Collection of Personal Information

This information pertains to the collection of personal information on official University of Maryland, Baltimore (UMB) web sites.  UMB web sites use the domain name “umaryland.edu” and are controlled, operated, and maintained by UMB personnel in connection with UMB operations.  All uses of UM computing resources, regardless of URL or domain, are subject to the “UMB IT Acceptable Use Policy” available at: http://www.umaryland.edu/computerusepolicy.

Generally, UMB does not automatically collect the identity of an individual user or visitor to an official UMB web site. If you are asked to provide personal information on an official UMB web site, you should be notified of the following:

  • The purpose for which the personal information is collected;
  • Any specific consequences for refusing to provide the information;
  • Your right to inspect, amend, or correct personal records, if any;
  • Whether the personal information is generally available for public inspection; and
  • Whether the personal information is made available or transferred to or shared with any entity.

Unless you are otherwise notified, information collected by UMB may be shared among offices within UMB and the University System of Maryland, and with outside entities as necessary and appropriate for UMB to engage in the conduct of legitimate UMB operations, consistent with applicable law. Personally identifiable information may also be subject to disclosure under the Maryland Public Information Act.  Individuals may inspect and correct their personal information as provided by the Public Information Act or by other applicable law or policy. UMB is also subject to the privacy requirements of the Federal Family Educational Rights and Privacy Act.

Personal information disclosed to others via message boards and chat rooms may be collected and used by others who are not under the control of UMB.

UMB collects information that is available from server logs about user Internet connections and visits to UMB web sites. UMB may use this information to analyze trends, create summary statistics for the purpose of determining technical design specifications, and identify system performance or problem areas.

Examples of information collected by servers include Internet Protocol (IP) addresses - a number that is assigned to a computer when a user logs-on and that is automatically identified when a computer connects to a server. An IP address identifies the computer, not the computer user. UMB servers may log and track an IP address upon log-in and as the user moves from Web page to Web page within UMB Web sites. UMB does not normally link IP addresses to personally identifiable information, so that the identity of the user remains anonymous to UMB.  However, the time a user logs-on, logs-off and how long a site is visited may be recorded and retained. UMB uses IP addresses to identify a user when necessary to enforce compliance with law or UMB policies, for purposes of system administration, and to ascertain demographics and visitor usability.

Some UMB web pages may utilize "cookies" to better serve users with more tailored information upon return to a web site. Cookies are identifiers that a web site can send to a user’s browsers to keep on-file in order to facilitate future visits to that site. A user may set browser options to prompt notice to the user when a web site tries to send a cookie so the user may accept or reject it. Note, when a user rejects cookies, parts of some UMB web pages may not function properly or may be considerably slower.

Data Security

UMB will take appropriate steps to protect personal information from unauthorized access and disclosure. UMB strives to implement security measures that protect the loss, misuse and alteration of the information under its control.

Not all transmissions to and from official UMB web sites are secure.  For example, a web site may not encrypt or decrypt data sent to or from the web site.  In addition, e-mails sent to a UMB address may be subject to interception.  If a communication includes personal information that you do not wish to provide electronically, contact the UMB by postal mail or telephone.

Links to Other Sites

Some official UMB web sites link to web sites that are outside the "umaryland.edu” domain and are controlled and operated by third parties. UMB is not responsible for privacy practices or content of such third party web sites.

Changes to Privacy Statement

Advances in technology, legal developments, and new policies and practices may necessitate the need to change or update this privacy statement from time to time.  UMB reserves the right to make changes without notice.  It is the responsibility of the user to check this page for changes.  

Questions or Complaints

Specific questions about the collection of personal information on official UMB web sites should be addressed to the person identified on the particular web site.

If you have any comments or questions about this privacy statement or complaints about official UMB web sites, please contact:

Peter J. Murray, Ph.D.
Vice President and CIO
University of Maryland, Baltimore
620 West Lexington Street
Baltimore, Maryland  21201-1627
410-706-2461 (office)
443-310-7810 (cell)
pmurray@umaryland.edu
www.umaryland.edu/cits

Updated:  06/08/10