Center for Information Technology Services

IT Stakeholder Committee

Goal

Establish a multi-stakeholder committee to:

  1. Identify campus technology needs;
  2. Determine resources and services to address needs;
  3. Provide input to the Executive Cabinet regarding IT needs of the campus; and,
  4. Advise the Executive Cabinet regarding IT priorities. 
Committee Objectives                 
  • Obtain input from students, faculty, administrators and staff and the UMB Medicine affiliated partners, which allows for prioritization of IT innovation and IT initiatives.
  • Identify actions, initiatives and investments in technology needed to support Strategic Plan initiatives.
  • Provide input to the Executive Cabinet on initiatives proposed, precedence or priorities.
  • Assist in developing communication plans for the broader University community.  
Issue
With limited resources in CITS, schools and central departments, the UMB CIO and school IT leaders needed a forum to receive input and advice from campus representatives.  There also needed to be a mechanism for the Executive Cabinet to share IT priorities with a group that can communicate back to the campus.   
Committee Composition and Actions
The committee is not an “IT committee” comprised of a group of technology professionals.  Rather, it is a committee reflecting the organization of the campus that could identify IT needs; academic innovations and opportunities; and, improvements in business processes.  Technology professionals will be consulted regarding solutions and aligning technology resources and services with the identified academic and business needs, opportunities, and innovations. 
Member Responsibilities 
  • Members are active, constructive participants and work to obtain input and feedback from their respective leaders and constituency groups (Deans/VPs; school committees; student, faculty and staff committees; UM Medicine affiliates; “grass-roots” users).
  • Members are seeking opportunities and consensus driven approaches for evaluating and arriving at IT solutions and provide input to the Executive Cabinet regarding proposed initiatives or priorities.
  • Members are continually assessing how well their constituency is being served.
Formation Guidelines            
  • Deans and Senior Vice Presidents have selected individual(s) to serve on the committee.
  • The committee has proportional representation from each of the schools.
  • The committee membership composition is as follows:

o   School of Medicine:                4

o   School of Dentistry:                1

o   School of Law:                        1

o   School of Nursing:                  1

o   School of Pharmacy:               1

o   School of Social Work:           1

o   All Central Units:                    2

      Total Members               11        Plus 2 co-chairs

Meeting Facilitators
A School of Medicine faculty leader and the UMB CIO are co-chairing the committee. 
Terms                        
Selected members are serving at the pleasure of their respective Dean or Senior Vice President, preferably for at least a two-year term. 
Meeting Schedule
  • January 2014:  Individuals selected and committee formed.
  • February 2014:  First committee meeting.
  • February-June 2014:  Monthly meetings: collect input and feedback; begin identifying academic and business needs which would influence IT priorities, opportunities and  innovations. 
  • July 2014-June 2015: Meetings held; frequency to be determined; monthly or quarterly.
Expected Benefits    
  1. Enhanced direction-setting and decision-making of the Executive Cabinet regarding resourcing institutional IT and developing IT priorities.
  2. Alignment of technology resources and services with academic and business needs, opportunities, and innovations.