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Accellion: A Hidden Gem of a Tool!
September 23, 2015 | By Chris Phillips
Has a colleague ever promised to send you a very important file, but you never received it because your email wouldn’t accept large files? Or have you received a large file that put your mailbox capacity over the limit and prevented you from using email? Have you wanted to send an important file to a colleague, but were hesitant to do so because the file might contain sensitive information? UMB has a solution for all of these problems, and it is called Accellion.
The Center for Information Technology Services (CITS) maintains an Accellion Secure File Transfer Appliance. (NOTE: A computer appliance is a separate and discrete hardware device with integrated software, designed to provide a specific computing resource.) It provides a secure way to send large files to recipients both inside and outside the University. Instead of using email services, users can transfer files by uploading them to the Accellion appliance and then send out messages to individuals with a link to the file (or multiple files) stored in Accellion.
Aside from saving storage space in individual email accounts, using Accellion to transfer large files reduces the load on campus email servers. When using the Accellion Secure File Transfer Appliance, the maximum number of attachments is 10 and can total up to 2 GB in size to be sent at one time. Once logged into Accellion, transferring files works the same way that you would attach a file or files to an email.
Accellion is available for use by University faculty, staff, students, and affiliates with active myUM Directory Accounts. If someone who is not a UMB Employee, Student, or Affiliate needs to send a large file to someone who is part of UMB, he or she can be invited to use the Accellion Secure File Transfer Appliance to send you the file. These invited users have limited access to Accellion; they can only send files to individuals at the University. How to send or respond to an invitation to use Accellion is explained at this link: Instructions. If a UMB Employee, Student, or Affiliate is sending a large file to non-UMB users outside of the University, they do not need to send an invitation.
Click here to access Accellion.