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UMB E-Mail Systems Integration Project
Phase 2

April 2003

Problem: Campus e-mail resources require updating to provide students, faculty, and staff with improved access, features, and functionality

  • Many campus schools and organizations are planning to migrate from Exchange 5.5 running on Windows NT servers to Exchange 2000 or Exchange 2003 running on Windows 2000 servers; Microsoft has announced End of Life dates for Windows NT (01/01/04) and Exchange 5.5 (12/31/03)
  • Some campus schools are moving from Novell Netware environments running GroupWise to Windows 2000 servers running Microsoft Exchange
  • The student e-mail system (UMnet) is in need of updating or replacement in order to improve response time, functionality, and provide a more contemporary user interface
  • The web access component of UMnet (Webmail) is at End of Life and requires replacement


Goal/Objective: To provide faster, more contemporary e-mail access to students, faculty, and staff across the campus

Current State: Over the last year, CITS worked closely with campus e-mail administrators to build a hybrid e-mail system that connected the disparate e-mails servers on campus. Each school, the hospital, UPI, and administrative units participated in the project that resulted in increased functionality to the user community. Many schools are running Microsoft Exchange 5.5 on Windows NT servers. Microsoft has announced the following end of life dates: Exchange 5.5 12/31/03 Windows NT 01/01/04. Consequently, many e-mail servers on campus will require migration to newer servers and versions of software.

The School of Pharmacy is running Novell Netware/Groupwise and plans to migrate to Windows 2000/Exchange 2000

The student e-mail system (UMnet) is experiencing performance problems, is utilizing an End of Life web interface, and the hardware cannot be expanded. Recently the number of CPUs and memory on the system were doubled to help alleviate these problems for the short term

Schedule:

Spring:

  • Work with the School of Pharmacy to:
    • Create an Active Directory presence in the campus root domain
    • Plan and begin the migration of their Novell Netware servers to Windows 2000 and Active Directory
    • Investigate, test, and implement a migration plan for Pharmacy GroupWise users to Microsoft Exchange 2000
    • Build an Active Directory presence in the campus root domain for Pharmacy.
  • Prepare the CITS campus Exchange 2000 server for additional account hosting (e.g. information stores, organizational units, delegation of security, increased redundancy, disk expansion, etc)
  • Begin analysis of current student system and recommend migration/replacement plan
  • Continue to maintain the campus hybrid system connections

 Summer:

  • Work with the School of Pharmacy to transfer e-mail hosting responsibility of Pharmacy faculty and staff to the CITS campus Exchange 2000 server
  • Work with schools and administrative units as required to plan and execute a methodology for migrating from Windows NT/Exchange 5.5 to Windows 2000 and Exchange 2000/2003

Outcome:(Near Term)

School of Pharmacy

  • Servers migrated from Novell Netware to Windows 2000
  • Presence in campus root forest
  • Faculty and staff migrated from Groupwise to Microsoft Exchange 2000
  • Responsibility for e-mail hosting and management transferred from Pharmacy IT staff to CITS staff

Campus Schools

  • Migration from Windows NT/Exchange 5.5 to Microsoft Windows 2000/Exchange 2000/2003 as required
  • Server connectors in the campus hybrid e-mail system must be de-installed as required

Student e-mail system

  • Server migrated to newer, faster hardware
  • E-mail software components migrated to more contemporary clients